Administration Assistant

LIFE Healthcare Group; Kirkwood (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

A healthcare organization in Kirkwood is seeking an Administration Assistant to provide comprehensive administrative support to the Senior Admin Officer and the team. The ideal candidate should have at least 1 year of relevant experience, proficiency in MS Office, and excellent communication skills. This role is crucial for maintaining smooth operations and enhancing efficiency within the facility.

Qualifications

• At least 1-year experience as Administration assistant in a healthcare facility.
• Deadlines driven with the ability to handle multiple tasks.

Responsibilities

• Assisting the Admin Officer with ad-hoc tasks.
• Maintaining a proper filing system.
• Accurate capturing of patient’s statistics.

Skills

Proficiency in MS Office

Excellent interpersonal and communication skills

Attention to detail

Ability to work under pressure

Problem-solving skills

Education

Minimum Grade 12

Office Admin studies

Tools

SAP

IMEDS

Job description

Overview

A vacancy exists for Administration Assistant at Kirkwood Care Centre in Kirkwood, reporting to the Senior Admin Officer. The successful candidate will be responsible for providing full administration support to the Admin Officer and the MANCO team.

Responsibilities

• Assisting the Admin Officer with ad-hoc tasks.
• General admin duties, e.g. filing, taking of minutes, etc.
• Answering telephones and proper handling of verbal and written messages
• Maintaining a proper filing system.
• Admission and Discharge of patients
• Accurate capturing of patient’s statistics on Imeds and or any other
• Assisting in reviewing and establishing adequate internal controls.
• Constantly striving to improve working methods to improve standardization and efficiencies.
• Archive management

Requirements

• Minimum Grade 12
• Office Admin studies will be added advantage.
• Proficiency in MS Office
• Knowledge of SAP and IMEDS
• Excellent interpersonal and communication skills
• Attention to detail
• Deadline driven
• At least 1-year experience as Administration assistant in a healthcare facility will be an added advantage
• Able to work under pressure

Competencies

• Problem-solving, analysis and judgment skills
• Engaging diversity
• Energy and drive
• Resilience
• Influencing
• Verbal & written communication
• Excellence orientation
• Ethical behaviour
• Building relationships
• Organizational awareness
• Customer responsiveness

Email: MM placeholder [e-mail]

Closing date: Thursday, September 25, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager.

External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.