Administative Assistant

Cincinnati Children's Hospital Medical Center; Cincinnati (OH); On-site; USD 29,000 - 36,000; Full time

Job summary

Cincinnati Children’s Hospital Medical Center is seeking an organized scheduler and administrative support professional for the Burnet Campus in the Hospital Medicine department. The role involves coordinating conferences, meetings, interviews, and appointments, with attention to resolving conflicts and coordinating calls and video conferences.

You will also prepare documents, transcribe notes, and assist with grant materials.

Qualifications

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.
• Preferred experience with Workday.
• Preferred experience with Microsoft Excel and Word.

Responsibilities

• Coordination—Schedule and coordinate conferences, meetings, interviews, and appointments; resolve conflicts; coordinate calls, teleconferences, and video conferencing; perform advanced library searches and act as liaison for moves; work with outside vendors; plan events; operate and maintain office equipment.
• Communication—Research information and respond to numerous requests; act as a policy/process resource; work with other departments, external agencies, and vendors; troubleshoot problems and propose solutions.
• Technology—Use software to create/edit workbooks, documents, and presentations; understand department software; produce queries from databases and review data for variances.
• Writing/Editing—Produce notes/documents; transcribe medical dictation; take meeting minutes; compose/edit correspondence, reports, proposals; submit grant materials; format manuscripts; provide manuscript/reference support.
• Financial/Human Resources—Complete and process forms; submit payroll information; liaise with payroll; compile budget data; assist with HR forms; assist with account reconciliation; verify information and resolve discrepancies; coordinate with HR Management Services; impact across the department.

Education

High school diploma or equivalent

Tools

Workday

Microsoft Excel

Microsoft Word

Job description

Primary LocationBurnet CampusDepartmentHospital MedicineShiftDay (United States of America)ScheduleFull timeWeekly Hours40FTE1Employee StatusRegular*Expected Starting Pay Range$21.14 - $26.47*Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on-call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

JOB RESPONSIBILITIES

• Coordination- Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts anticipating scheduling problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
• Communication- Researches information following well-defined paths and responds to a multitude of requests. Functions as a resource on department policy and processes. Works effectively with other departments, external agencies, and vendors. Troubleshoots in response to problems and poses solutions.
• Technology- Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and uses this knowledge to organize information. Produce queries from databases and reviews data to look for variances.
• Writing/Editing- Produce well-written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
• Financial/Human Resources- Effectively demonstrates skills related to the completion and processing of forms, documents, and reports. Collects and electronically submits payroll information for department. Acts as a liaison with payroll. Compiles information and performs data entry for departmental budget information/expense tracking. Assists with completion of HR forms. Assists with account reconciliation. Validates accuracy of information submitted and resolves discrepancies. Acts as a liaison with Human Resources Management Services to facilitate personnel processes. Work typically has department wide impact and involves coordination with internal and external constituents.

JOB QUALIFICATIONS

• High school diploma or equivalent
• 2+ years of work experience in a related job discipline.
• Preferred experience with Workday
• Preferred experience with Microsoft Excel and Word

About Us At Cincinnati Children's, we come to work with one goal: to make children's health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children's. Cincinnati Children's is:Recognized by U.S. News & World Report as atop 10 best Children's Hospitals in the nation for more than 15 years Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH)Funding Recognized as one of America's Best Large Employers (2025), America's Best Employers for New Grads (2025) One of the nation'sAmerica's Most Innovative Companiesas noted by Fortune Consistently certified as great place to work A Leading Disability Employeras noted by theNational Organization on Disability Magnet® designated for the fourth consecutive time by theAmerican Nurses Credentialing Center (ANCC) We Embrace Innovation-Together. We believe in empowering our teams with the tools that help us work smarter and care better. That's why we support the responsible use of artificial intelligence. By encouraging innovation, we're creating space for new ideas, better outcomes, and a stronger future-for all of us. Comprehensive job description provided upon request.Cincinnati Children's is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability