Admin Team Support

Florida Crystals; South Bay (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Florida Crystals Corporation is seeking an Administrative Team Support to assist the Co-Generation facility, handling maintenance data collection and information gathering to improve equipment capability, availability, and reliability. This role also supports the daily operations of the power plant department.

Responsibilities include greeting visitors, managing phone calls, organizing documents, and supporting HR and Safety activities.

Qualifications

• High School Diploma and preferably some college.
• Extensive knowledge in MS Word and Excel.
• Organized, Bilingual (Spanish).
• Excellent Attendance.

Responsibilities

• Answer telephones and provide information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle inquiries, and direct them to the appropriate person according to their needs.
• Ensure all visitors log in to visitors log book and check ID, create employee’s badges.
• Organize PPE for visitors; order lunches as required for staff, visitors and auditors.
• Creating requisitions and distributing mail.
• Order Office Supplies and support HR and Safety Department.
• Maintain scheduling and events calendar and ensure proper filing systems.
• Assist the plant director on special projects or duties.

Skills

Team player

Attention to detail

Follow Instructions

Multi Task

Administrative orientation

Communication

Willing to learn

Education

High School Diploma, some college preferred

Tools

MS Word

MS Excel

Job description

Florida Crystals Corporation is a fully integrated cane sugar company. Florida Crystals regeneratively farms sugarcane and rice in South Florida, where it owns two sugar mills, a sugar refinery, a packaging and distribution center, Florida's only rice mill, a compost facility, and one of the largest renewable power plants of its kind in the U.S., which uses sugarcane fiber to generate eco-friendly energy that powers its sugar operations. Florida Crystals owns one of the largest Regenerative Organic Certified® farms in the U.S. and its Florida Crystals® products are the only ROC™ sugar grown and milled sugar in the country. Florida Crystals owns ASR Group International, Inc., a holding company that conducts operations through its subsidiaries. The ASR Group® family of companies make up the world’s largest refiner and marketer of cane sugar. Florida Crystals is headquartered in West Palm Beach, Florida. Learn more at www.FloridaCrystalsCorp.com.

OVERVIEW

The Administrative Team Support role is to support the Co-Generation facility, managing maintenance data collection and information gathering to more effectively provide the maintenance department to obtain equipment capability, availability, and reliability. Supporting the power plant department in all facets of its daily operation.

DETAILED ROLES & RESPONSIBILITIES

• Answer telephones and provides information to callers, take messages, or transfer calls to appropriate individuals.
• Responsible for proper operations of fax machines and copiers.
• Meet and greet visitors to the building and ensure proper ID, and log them into guest book.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate person according to their needs.
• Ensure all visitors log in to visitors log book and check ID, create employee’s badges
• Organize PPE for visitors; order lunches as required for staff, visitors and auditors
• Creating requisitions
• Collect and distribute Mail
• Order Office Supplies
• Support HR. and Safety Department
• Maintain a record of radios in use, out for repair etc. Arrange for radios to be repaired
• Prepare documents for shipment of molasses; distribute reports as required
• Maintain scheduling and events calendar
• Make copies of correspondence and other printed material
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material
• Assist the plant director on any special projects or duties

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

• Team player, willing to learn attention to detail, job motivation, Follow Instructions, Multi Task , Administrative orientation and demonstrate the ability to communicate and work with others. Eager to learn and grow.

ELIGIBILITY REQUIREMENTS

• High School Diploma and preferably some college
• Extensive knowledge in MS Word and Excel
• Organized, Bilingual (Spanish)
• Excellent Attendance

We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.