Admin Support - Field Comp

Motion Recruitment Partners LLC; City of Syracuse (NY); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Orthodontia Benefits

Vision Benefits

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

401(k) with match

Paid Sick Time

Job summary

Motion Recruitment Partners is seeking an Administrative Support Associate to support Field Compensation within our Syracuse, NY operations. This contract position focuses on compensation administration, advisor support, and back-office processes, offering strong exposure to internal customers and growth opportunities.

The ideal candidate is detail-oriented, highly organized, with proficiency in Microsoft Outlook, Word, Excel, and Teams, and capable of handling confidential information in a

Qualifications

• 2-year or 4-year college degree.
• Experience in administrative, clerical, customer service, or operations roles.
• Strong attention to detail and organizational skills.
• Discretion handling confidential information.
• Proficient with Outlook, Word, Excel, and Teams.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and with a team.

Responsibilities

• Monitor and triage inquiries via the Field Compensation shared mailbox.
• Route requests to team members and assist with service-level tracking.
• Support customer service and advisor-facing administrative activities.
• Receive, sort, and distribute department mail.
• Log, track, and document commission-related correspondence and checks.
• Prepare outgoing mail and overnight deliveries.
• Scan, upload, index, and file compensation documents electronically.
• Maintain departmental records and assist with retrieval requests.
• Perform data entry, spreadsheet updates, reporting, and tracking tasks.
• Assist with special projects and department-wide operational support.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Independent work

Team collaboration

Multitasking

Education

College degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Administrative Support Associate - Field Compensation / Administrative & Operations Support / Contract / Syracuse, NY (Hybrid) 13202

Our client is a leading financial services and wealth management organization. Based out of Syracuse, NY, they are looking to hire an Administrative Support Associate - Field Compensation on a contract-to-hire basis.

This is an excellent opportunity for someone looking to build a career within financial services operations while gaining exposure to compensation administration, advisor support, and back-office processes. The team is seeking a highly organized and detail-oriented professional who enjoys working in a fast-paced environment and takes pride in delivering exceptional internal customer service. You'll have the opportunity to develop valuable operational experience, work closely with multiple business partners, and contribute to critical functions that directly impact advisor satisfaction and business performance. With potential for extension or full-time conversion, this role offers strong long-term growth potential for candidates looking to establish themselves within a respected organization.

Contract Duration:

7 Months (with potential extensions and/or conversion to full-time)

Required Skills & Experience

• 2-year or 4-year college degree
• Previous administrative, clerical, customer service, or operations experience
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Outlook, Word, Excel, and Teams
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work independently and collaboratively within a team

Desired Skills & Experience

• Experience supporting a shared mailbox or service desk environment
• Experience processing checks, payments, or financial documents
• Experience with scanning, imaging, and electronic document management systems
• Experience within financial services, operations, payroll, commissions, or compensation environments
• Strong data entry and record management experience
• Process improvement mindset and ability to support special projects

What You Will Be Doing

Tech Breakdown

• Microsoft Outlook, Excel, Word, and Teams
• Shared mailbox/service desk tools
• Electronic document management and imaging systems
• Internal compensation and payment tracking systems
• Data entry and reporting tools

Daily Responsibilities

• Monitor and triage inquiries received through the Field Compensation shared mailbox
• Route requests to appropriate team members and assist with service-level tracking
• Support customer service and advisor-facing administrative activities
• Receive, sort, distribute, and process incoming department mail
• Log, track, and document commission-related correspondence and manual checks
• Prepare outgoing mail and overnight deliveries
• Scan, upload, index, and electronically file compensation-related documents
• Maintain departmental records and assist with document retrieval requests
• Perform data entry, spreadsheet updates, reporting, and tracking activities
• Assist with special projects, process improvement initiatives, and department-wide operational support

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.