Admin Support Assistant 2

Black & Veatch; Overland Park (KS); On-site; USD 42,000 - 58,000; Full time

Job summary

Black & Veatch is seeking an experienced Administrative Assistant to support one or more managers, manage calendars, arrange meetings and travel, and assist with billing processes. You will handle routine tasks independently, using established procedures and tools.

The role requires strong MS Word/Excel and Outlook skills, attention to detail, confidentiality, and the ability to prioritize in a fast-paced environment.

Qualifications

• Intermediate MS Word, Excel, and PowerPoint required.
• Strong spelling and grammar skills.
• Ability to handle confidential information with discretion.
• Proven decision-making and prioritization abilities.

Responsibilities

• Organizes and prioritizes activities for manager(s) and maintains calendars.
• Screens and responds to telephone and email inquiries on behalf of manager.
• Plans meetings, travel, and events, including international travel documentation.
• Prepares reports and basic documents as needed.
• Supports timesheet processing and invoice coding.

Skills

MS Word

MS Excel

PowerPoint

MS Outlook

Communication skills

Attention to detail

Time management

Problem-solving

Education

High School Diploma or equivalent

Tools

PeopleSoft

Blueprint Basic Users

Travel Systems

Telephony systems

Web conferencing

Electronic repository systems

Financial information systems

Job description

Date: Sep 10, 2026

Location: Overland Park, KS, US

Company: Black & Veatch Family of Companies

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Why Black & Veatch?

At Black & Veatch, you’ll be part of work that matters—designing, creating, and building the infrastructure communities rely on every day, from concept through execution.

We care about how the work gets done as much as what we build. Safety is built into every decision, and people look out for each other—speaking up, collaborating, and doing the right thing because it affects real lives.

You’ll work alongside teams solving complex challenges and turning ideas into solutions that perform in the real world—gaining hands‑on experience across projects, technologies, and disciplines.

Ownership shows up in how we work. We take responsibility for outcomes, follow through on commitments, and take pride in what we deliver. As a 100% employee‑owned company, employees share in the long‑term success we build together.

With flexible ways of working and meaningful development opportunities, you’ll build a career you can be proud to stand behind.

The Opportunity

To provide support to one or more managers, but also provide support to a workgroup such as a department, division or regional office, under minimal supervision from a manager or director. Position requires proficiency in administrative assistant support role. Duties and tasks are often non‑routine, requiring independent judgment and problem‑solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as general knowledge of company policies and processes. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

• Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
• Maintains manager's or work group's calendar
• Organizes flow of administrative work through supervisor's office
• Contributes to the development of other department or company initiatives
• Liaises with Black and Veatch contingent coordinator and/or employment agency
• Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences
• Generates or distributes ad hoc reports using various business systems and databases
• Orders office supplies
• May coordinate completion of timesheets
• Reviews and approves timesheets
• May code, route, and track invoices
• Creates expense reports
• May review expense reports for compliance
• May verify accuracy of invoices prior to approval
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• Prepares files for archiving
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs word processing and data entry
• Performs other general clerical duties as needed
• Individual contributor with no subordinates

Management Responsibilities

Individual Contributor

Preferred Qualifications

• 5+ years relevant experience preferred
• High School Diploma or equivalent preferred

Preferred Skills:

• Intermediate MS Word skills
• Intermediate MS Office Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem‑solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Policies and Procedures
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Travel Systems
• Telephony and Web conferencing
• Electronic Repository Systems
• Financial Information Systems

Minimum Qualifications

Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre‑employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

013

Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at [phone] or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work‑life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company‑matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre‑taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance‑based bonus program.

We are proud to be a 100 percent ESOP‑owned company. As employee‑owners, our professionals are empowered to drive not only their personal growth, but the company's long‑term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.

In accordance with local law, the following Annual compensation range is applicable for the job and location associated with this requisition: -

Nearest Major Market: Olathe

Nearest Secondary Market: Kansas City

Job Segment: Engineer, Engineering