Admin Support Assistant 2

Black & Veatch Corporation; Overland Park (KS); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health care benefits

Disability insurance

Wellness program

401k plan

Job summary

Black & Veatch Corporation in Overland Park, KS is seeking an experienced Administrative Assistant to provide high-level clerical support to managers and teams. You will screen calls, schedule meetings, arrange travel, prepare reports, and manage records in a dynamic, employee-owned environment.

The role emphasizes accuracy, organizational skills, and the ability to handle non-routine tasks with minimal supervision. A solid background in MS Office and customer-facing communication is essential.

Qualifications

• 5+ years relevant experience preferred.
• High School Diploma or equivalent preferred.
• Intermediate spreadsheet and word processing skills required.

Responsibilities

• Organizes and prioritizes activities for manager(s) and maintains calendars.
• Screens phone calls and emails; drafts and sends responses on behalf of the manager.
• Plans meetings, travel, and events and coordinates international travel documents.
• Maintains calendars and supports workflow across the department.
• Generates ad hoc reports and processes invoices and expense reports.
• Greets visitors and handles general clerical duties as needed.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Communication

Attention to detail

Time management

Education

High School Diploma or equivalent

Job description

Date: Oct 26, 2026

Location: Overland Park, KS, US

Company: Black & Veatch Family of Companies

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Req Id : 117762

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Why Overland Contracting, a Black & Veatch Company?

Join the Overland Contracting (a Black & Veatch company) construction team and build with pride. As a 100% employee-owned company, every role matters - you own your work, your impact, and your future. We lead with care, and safety is non-negotiable and embedded into every role, site and decision, ensuring our teams return home safe, every day.

From field engineering to project management to quality and startup, you’ll work with cutting-edge technology, learn from seasoned experts, and grow through real-world, hands-on experience. With a strong backlog across power, water, grid, and industrial markets, you’ll have the stability to grow and the opportunity to shape what comes next.

Job Summary

To provide support to one or more managers, but also provide support to a workgroup such as a department, division or regional office, under minimal supervision from a manager or director. Position requires proficiency in administrative assistant support role. Duties and tasks are often non-routine, requiring independent judgment and problem-solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as general knowledge of company policies and processes. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

• Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
• Maintains manager's or work group's calendar
• Organizes flow of administrative work through supervisor's office
• Contributes to the development of other department or company initiatives
• Liaises with Black and Ve
• Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences
• Generates or distributes ad hoc reports using various business systems and databases
• Orders office supplies
• May coordinate completion of timesheets
• Reviews and approves timesheets
• May code, route, and track invoices
• Creates expense reports
• May review expense reports for compliance
• May verify accuracy of invoices prior to approval
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• Prepares files for archiving
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs word processing and data entry
• Performs other general clerical duties as needed
• Individual contributor with no subordinates

Management Responsibilities

Individual Contributor

Preferred Qualifications

• 5+ years relevant experience preferred
• High School Diploma or equivalent preferred

Preferred Skills

• Intermediate MS Word skills
• Intermediate MS Office Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Policies and Procedures
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Travel Systems
• Telephony and Web conferencing
• Electronic Repository Systems
• Financial Information Systems

Minimum Qualifications

Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

013

Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at [phone] or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Notice to External Search Firms

Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.

In accordance with local law, the following Annual compensation range is applicable for the job and location associated with this requisition: -

Nearest Major Market:

Olathe

Nearest Secondary Market:

Kansas City

Job Segment:

Field Engineer, Engineer, Engineering