Admin Supervisor - Speech Pathology Clinic

Vanderbilt University Medical Center; Tower City (ND); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

Equal opportunity employer

Job summary

Vanderbilt Health is seeking an experienced Administrative Supervisor to oversee a team of administrative professionals within the Speech Pathology - Support Staff unit. You will participate in budgeting, payroll, and general administrative functions to support patient care teams.

The role involves coordinating day-to-day operations, coaching staff, and driving process improvements to ensure efficient service delivery across departments within our academic health system.

Qualifications

• Requires experience supervising administrative staff and coordinating workflows.
• Experience with budgeting and payroll processes is preferred.
• Ability to develop and implement efficient administrative procedures.
• Strong knowledge of compliance and quality standards in healthcare administration.

Responsibilities

• Participates in projects and ongoing activities aligned with area initiatives.
• Supervises day-to-day performance of staff with coaching to meet goals.
• Ensures effective operation by developing and supervising administrative processes.
• Assists in preparation of annual operating and capital budgets.

Skills

Clerical/Administrative

Operations Planning

Leadership

Quality Management

Business Results

Compliance

People Management

Education

High School Diploma or GED

Job description

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization

Speech Pathology - Support Sta

Job Summary

Supervises a team of administrative professionals. Assists in budget, payroll and/or administrative functions.

Position Hours

Monday - Friday
Days

Department Summary

The Vanderbilt Bill Wilkerson Center provides comprehensive adult speech and language services for individuals recovering from illness, injury, or progressive neurological conditions. Our highly specialized team of more than 15 speech-language pathologists evaluates and treats a wide range of communication, cognitive, fluency, voice, feeding, and swallowing disorders resulting from conditions such as stroke, traumatic brain injury, Parkinson’s disease, ALS, cancer, aphasia, aphonia, and post-operative laryngectomy. Services include speech and cognitive-communication evaluations, augmentative and alternative communication (AAC), swallowing assessments and treatment, FEES and modified barium swallow studies, stuttering therapy, counseling, and patient and family education. Recognized nationally for clinical excellence, Vanderbilt offers innovative, patient-centered care through a multidisciplinary approach that supports individuals and their families throughout every stage of treatment and recovery.

Key Responsibilities

• Participates in projects and/or on-going work activities (timelines, work plans, deliverables) aligned with area initiatives.
• Supervises day to day performance of staff as assigned through ongoing assessment and coaching to achieve goals.
• Ensures effective operation of an area through development and supervision of processes.
• Assists in preparation of the annual operating and capital budgets.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

• Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Operations Planning (Novice): Anticipates resource needs to meet objectives and implements appropriate processes.
• Leadership (Novice): Formulates a vision while motivating & guiding employees promoting engagement. Leaders state precise goals, ensures the commitment of individuals to those goals, defines the methods of measurement, and provides the incentive to accomplish measureable outcomes.
• Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Business Results (Fundamental Awareness): Ability to achieve business results while focusing on quality, customer satisfaction, and stewardship.
• Compliance (Novice): Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.
• People Management (Novice): Interacting, communicating, building relationships and developing employees.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

• Organizational Impact: Plans and sets day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in. * Problem Solving/ Complexity of work: Resolves technical and operational problems within provided guideline. * Breadth of Knowledge: Applies advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team. * Team Interaction: Leads/supervises a unit within a department or a small department. Typically without budget or hire/fire authority. Role is typically a 'working' supervisor.

Core Capabilities

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

Responsibilities

Certifications

Work Experience

Relevant Work Experience

Experience Level

5 years

Education

High School Diploma or GED
This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.
Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.