Admin Specialist I
Tampa Electric Co.
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Benefits offered by this job
Job summary
Tampa Electric is seeking an Admin Specialist – Fleet Services to provide data entry, administrative and technical support for the Fleet Services team. You will work with management and external vendors, maintaining contact lists, scheduling and handling documentation in SAP and the work order system.
The role requires strong data entry skills, two years of related experience, and proficiency with Word, Excel, PowerPoint and Access.
Qualifications
- High School Diploma or GED required.
- Minimum of two (2) years related administrative experience required, preferably in a utility environment.
- Strong keyboard and data entry skills; proficient with Microsoft Office and basic document/report generation.
Responsibilities
- Provide technical and administrative support to all levels of management within Fleet Services using Word, Excel, PowerPoint, Access and SAP.
- Perform data entry in the work management system for daily Fleet Services activities and for equipment repair costs and work order reconciliations.
- Provide backup support to other Administrative team members and deliver training on the work order system as needed.
Skills
Education
Tools
Job description
Power up a career with us. Our people are our greatest investments.
Be the light to help us keep our customers connected. If you are interested in a career and not just a position, Tampa Electric is the place to be! Tampa Electric offers competitive pay, a comprehensive benefits package and opportunities for growth and development in a friendly and professional work environment. We embrace diversity and the inclusion of all. We believe our differences, unique perspectives and talents are our strengths and integral to the success of our company.
We’re honored to serve approximately 780,000 customers across West Central Florida and safely provide them with clean, affordable and reliable electricity. We’ve been doing it for more than 100 years, and there’s so much more ahead.
Join our team of energy experts as we build on that legacy through innovation, continued solar investments, cost-effective and sustainable energy solutions all while keeping top-notch customer service at the center of all we do.
Tampa Electric is a subsidiary of Emera Inc., a family of energy companies which also includes TECO Peoples Gas and New Mexico Gas Company. Emera provides energy to residential and commercial customers in the United States, Canada, and the Caribbean, with career opportunities available in all of these locations.
The Admin Specialist – Fleet Services is responsible for data entry and administrative/technical support within the Fleet Services department. The incumbent interacts with various levels of management and provides customer service to outside vendors and manufacturers. This position provides support in researching discrepancies, maintaining organizational contact lists and scheduling appointments and meetings.
- Provide technical and administrative support to all levels of the management staff within Fleet Services utilizing a working knowledge of Microsoft Word, Excel, PowerPoint, Access and company systems such as SAP, and the work order management system. Performs special projects as assigned by TEC management. (20%)
- Perform data entry in the work management system for daily Fleet Services activities; equipment repair costs and work order reconciliations. (60%)
- Provide backup support to other Administrative team members, as needed. Provide work order management system training and technical support for team members as needed. (10%)
- Coordinate community involvement activities for Fleet Services. Participate in the Emergency Response for the Logistics Support Unit during storm or disaster restoration. Perform other related duties upon request by management. (10%)
None
Key Internal: Directors, Managers, Supervisors, IBEW and NC/NE team members.
Key External: Provides customer service to vendors (Material and Services), manufacturers and contractors.
High School Diploma or GED required.
Minimum of two (2) years related administrative experience required, preferably in a utility environment.
Required: Strong keyboard and data entry skills and Must have good computer skills with the ability to generate and establish documents, reports, files, presentations and projects with Microsoft Word, Excel, Access, and PowerPoint applications. Must be able to refer to documentation or manuals/guidelines to resolve issues and have a basic foundation of process to provide some general assistance. Must be able to resolve a variety of issues, and/or topics of fairly non-routine nature with some independence.
Preferred: Knowledge of Purchasing policies and procedures are preferred as well as knowledge of Outlook. Knowledge of SAP for all material related information to include issues, returns, transfers, receipts, bin maintenance, etc. for stock and non-stock material. Identify changes/updates that are required to maintain correct system information.
Business & Job Knowledge
Judgment
Ownership & Excellence
Produce Results
Teamwork
Work Safely
Adaptability
Commitment to Excellence
Attention to Detail
- CORE Dimensions (Additional dimensions can be added, not to exceed three)
Please reference for acceptable dimensions: http://tecoedge.tecoenergy.com/data/assets/files/Dimensions.pdf
Normal office environment with occasional need to enter an operational environment where personal injury protection equipment may be required. (Safety Glasses/Steel Toe Boots/Hard Hat)
Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!
TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.
TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.
In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.
Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.
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