Admin & Operations Office Assistant Intern

Refugees; Arlington (VA); On-site; Full time

Job description

Overview

Note: This is an unpaid, on-site internship position. The requisition includes a mandatory “Desired Salary” field to proceed, but the position is unpaid.

U.S. Committee for Refugees and Immigrants (USCRI) is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. To learn more about our work, please go to our official website at www.refugees.org.

Overview

The USCRI Administrative Intern will work closely with the Executive Office by learning administrative functions and assisting with current projects. This position will assist with records management, daily administrative operations of the office, workflow, and collaboration with other departments to help with research.

Subject To Overall Organizational Needs, Interns Will Be Placed In Departments That Align With Their Academic Background And Career Interests, Such As

• Executive Office
• Legal Services
• Communications
• Policy and Advocacy
• Refugee Resettlement
• Anti-Trafficking

Duties And Responsibilities

• Work closely with the Executive Office Assistant and organize and manage day-to-day HQ office operations and procedures.
• Provide administrative support to Executive staff, including preparing agendas, itineraries, and other communication pieces with the highest level of accuracy and attention to detail.
• Assist in providing general office support (postal mail, eFax, postage meter, etc.).
• Review the general voicemail inbox and eFax inbox twice daily and distribute incoming information.
• Collect, open, and distribute daily postal and UPS mail, and distribute accordingly, and help prepare mailings and shipments.
• Maintain a clean, organized, and pleasant appearance of the supply room/areas.
• Support the Chief of Staff with administrative tasks as necessary.

All job duties indicated are for illustrative purposes only, and other job-related duties may be assigned as required.

Requirements

• Must have dedication to the human rights of refugees, immigrants, asylum seekers, and displaced people.
• High school Diploma
• Knowledge of Microsoft 365 (Outlook, Word, Excel, SharePoint) and database programs is a plus.
• Excellent written and oral communication skills and the ability to organize, prioritize, and work independently as well as in collaboration with others are required.
• A good sense of humor and a pleasant, diplomatic manner are desired.

PHYSICAL DEMANDS

• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 25 pounds), bending, pulling, and carrying.

EQUAL EMPLOYMENT OPPORTUNITY

U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status, or any other characteristic protected by applicable law.