Admin Office Associate

Maryland Judiciary; Towson (MD); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Telework up to 2 days per week

Tuition assistance

State Retirement and Pension plans

Job summary

Maryland Judiciary seeks an Administrative Office Associate in Towson to support judges and chambers. Responsibilities include scheduling, mail handling, supply management, and preparing memos for the Judges.

The role requires at least a high school diploma and two years of clerical/administrative experience, with telework options up to 2 days per week based on job functions.

Qualifications

• Education: High School Diploma or GED.
• Two years of clerical/secretarial/admin experience with PC use.

Responsibilities

• Coordinate meetings and manage scheduling calendars/logs.
• Process travel and expense reports; handle mail and supplies.
• Assist judges and chambers with general administrative tasks.
• Answer calls, screen inquiries, and route to appropriate staff.
• Prepare orders and memos as requested by the Judges.

Skills

Prioritization

Time management

Customer service

Office terminology

Phone etiquette

Typing speed

Multi-tasking

Education

High School Diploma

Tools

MDEC/Enterprise Justice

Office 365

Word 2016

Outlook 2016

Excel

PowerPoint 2016

Job description

Location

Baltimore County District Court ? 120 E. Chesapeake Avenue, Towson, Maryland 2128

Salary

$ 52,704

FLSA Status

Non-Exempt

Job Title

Administrative Office Associate

Division/Department

Judges? Chambers

Closing Date

October 21, 2026

At Will

No

Position Type

FT

Benefits

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Essential Job Functions

The Administrative Office Associate performs varied support duties for one or more administrative officials, departments, judges, or work units for Baltimore County District Court. Requires some knowledge of the unit's activities and functions. Coordinates meetings; makes appointments; sorts, files, and retrieves correspondence, files, records, and reports; and creates correspondence on behalf of officials, departments, or work units. Collects and distributes mail, maintains office supplies, processes travel or other expense reports, and performs Human Resources functions, as needed. Work is performed under general supervision.

Essential Duties And Responsibilities

• Sets hearings for violation of probations, sentencings, remands from Circuit Court, sub curia cases, modifications of sentence and final dispositions. Prepare orders and memos at the Judges' request along with maintaining scheduling calendars/logs of cases for the Judge.
• Receives, moves, and updates tasks In MDEC for the Judge's ruling. Once ruled on reviews and updates the system for each task accordingly or forwards to the appropriate department.
• Answer. screen and route telephone calls to correct Judge as well as assists callers with inquiries regarding policies and procedures.
• Contact various agencies to recall warrants and to Issues releases and writs of Habeas Corpus as directed by the Judge
• Assists Visiting senior Judges' with, navigating system, preparing expense reports and other general office help. (Copying, emailing & contacts others by phone)
• Collect, sort, and distribute mail and correspondence sent to chambers department.
• Order and maintain office supplies. Fill In when needed in other locations within the county to provide secretarial support.

Minimum Qualifications

• Education: High School Diploma (or GED equivalent).
• Experience: Two (2) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software.

Knowledge, Skills, And Abilities

Knowledge of:

• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication and division.
• General office practices, procedures, and equipment.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.
• Judicial policies, procedures, and forms.

Skill In

• Managing priorities to meet critical deadlines while multitasking.
• Typing on personal computer.
• Organization and time management.
• Accuracy and attention to detail.
• Customer service and handling problems tactfully and patiently.
• Reading, comprehension, proofreading, and editing.
• Usage of standard office equipment, computer equipment, and computer applications.
• Interpersonal communication and relations.

Ability To

• Work within time constraints, meet fixed deadlines and demonstrate good organizational skills.
• Interpret, apply, and follow a variety of written or verbal instructions.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Physical Requirements

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery And Tools

Personal computer, scanner, printer, copy machine, telephone and fax machine

Software And Computer Skills

• MDEC/Enterprise Justice, Office 365, Word 2016, Outlook 2016, Microsoft Teams, are used in our daily operations to process work and to assist outside agencies and customers.
• Additional programs that are helpful include Judges Edition, Zoom, Enterprise Justice File & Serve, Excel and PowerPoint 2016

Equal Opportunity Employment

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [e-mail] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Equal Employment Opportunity Policy

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation .