Admin for Executive & Site Experience

Eaton; Ellisville (MO); Hybrid; USD 69,000 - 101,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid schedule

Job summary

Eaton's Bussmann Division in Ellisville, MO is seeking an Admin for Executive & Site Experience. The role blends executive support with site experience, coordinating calendars, travel, meetings and leadership communications to align with division priorities. It offers a hybrid schedule and relocation assistance for qualified U.S.

candidates. You will manage end-to-end visitor experiences, plan site events, and support internal communications, employee engagement and cross-functional programs.

Qualifications

• Bachelor's degree from an accredited institution.
• Minimum two years of relevant experience.
• Experience supporting senior leaders and managing programs.
• Ability to coordinate visits, events, and communications.
• No visa sponsorship for this role.

Responsibilities

• Executive and leadership-team support (30%).
• Site, visitor and event coordination (25%).
• Internal communications (20%).
• Employee engagement and culture activities (15%).
• Special projects and reporting (10%).

Skills

Executive support

Calendar management

Stakeholder coordination

Event planning

Presentation materials

Communication

Education

Bachelor's degree

Tools

Microsoft 365

Project tracking

Survey tools

Event management

Job description

Eaton’s ES AMER PCS division is currently seeking an Admin for Executive & Site Experience. This is a great opportunity for early talent to get their foot in the door with Eaton! This role offers a hybrid schedule and we are able to offer relocation assistance for qualified candidates within the United States.The Admin for Executive & Site Experience delivers a consistent employee, visitor, and leadership experience for the Bussmann Division at Ellisville, MO. The position coordinates customer and visitor engagements, site and leadership events, employee communications, recognition and engagement activities, and selected cross-functional projects. It also provides dedicated executive support to the Vice President and General Manager as a defined service commitment of approximately thirty percent of the role.The role is not your normal admin position, it connects daily execution to the division’s commercial experience and culture priorities. It anticipates needs, coordinates stakeholders, maintains professional communications, and tracks commitments so that leadership priorities, site experiences and employee-facing activities are executed consistently and on time. This is notThe expected annual salary range for this role is $69000 - $101000 a year.Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.What you'll do:Executive and leadership-team support (30%)Coordinates the VP/GM’s calendar priorities, travel, expense reporting, meeting logistics and leadership communications so that time and attention remain aligned to division priorities.Prepares agendas, presentation materials, briefing documents and follow-up communications for leadership meetings, operating reviews and planning sessions.Tracks actions, decisions and commitments to closure, escalating conflicts or delays to the direct manager and VP/GM as appropriate.Handles confidential leadership, personnel and commercial information with appropriate discretion.Site, visitor and event coordination (25%)Coordinates the end-to-end experience for customers, distributors, suppliers, candidates and leadership visitors, including arrival, reception, meeting-room readiness, catering and agenda logistics.Plans and executes leadership meetings, Experience Center engagements, employee activities and site celebrations, managing vendors, budgets, logistics and post-event follow-up.Partners with Facilities, Security, EHS, Human Resources and Marketing to deliver a professional, safe and brand-consistent site experience.Internal communications (20%)Prepares and distributes town hall materials, leadership updates, employee announcements and site newsletters on behalf of site and division leadership.Maintains an internal communication calendar so that messages are planned, sequenced and aligned across the organization.Applies Eaton and Bussmann brand standards across employee-facing communications, events and site materials.Employee engagement and culture (15%)Coordinates recognition, service awards, wellness activities, community involvement and employee-engagement events within the policies, budgets and eligibility criteria established by Human Resources.Coordinates the welcome and first-week experience for new employees and leaders, while Human Resources retains responsibility for documentation, systems and compliance.Supports leadership visibility and culture activities that strengthen connection across the Ellisville site.Special projects and reporting (10%)Coordinates selected cross-functional projects sponsored by the VP/GM or direct manager, developing workplans, communications and status updates.Reports available measures for visitor and event feedback, employee participation and communication reach to support continuous improvement.Identifies execution risks, competing priorities and resource needs early and recommends practical next steps.Qualifications:Required (Basic) Qualifications:Bachelor's degree from an accredited institution.Minimum two years of relevant experience. Relevant internships, co-op assignments, and demonstrated leadership experience may be considered as part of the experience requirement.Eaton will not consider applicants for employment, immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc.Preferred Qualifications:At least 1 year of experience in:supporting a senior leader while also owning programs, projects, events or communications.coordinating customer, client or leadership visits in a manufacturing, industrial or technical environment.writing internal communications or developing presentation materials for a leadership audience.managing event vendors, budgets, schedules and follow-up activities.proficiency with Microsoft 365 and familiarity with communication, survey, project-tracking or event-management tools.Specialized Knowledge and Capability:Business judgment : Understands how executive priorities, customer commitments, employee experience and site needs connect to division objectives.Executive presence and discretion : Interacts credibly with senior leaders, customers, visitors and employees while protecting confidential information.Written communication and storytelling : Develops clear, professional messages, presentations and meeting materials for leadership and employee audiences.Planning and execution : Builds practical plans, manages fixed dates and dependencies, and follows commitments through to completion.Stakeholder coordination : Builds trust across functions and influences outcomes without direct authority.Experience mindset : Anticipates needs from the perspective of employees, leaders and visitors rather than simply completing a checklist.Organizational agility : Manages competing priorities, identifies conflicts early and adapts as business needs change.#LI-HA1All positions may require participation in video and in-person interviews as part of the hiring process. All candidates will be evaluated based on job-related competencies, and all candidates’ privacy rights and data security will be protected in accordance with applicable laws.We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.