Admin & Finance Associate

Cloudbyz Inc; Naperville (IL); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Learn from experienced leadership teams

Gain real-world experience in finance and operations

Clear career growth path in a high-growth environment

Job summary

A leading eClinical solutions provider is seeking an Admin & Finance Executive Intern in Naperville, Illinois. This entry-level position offers exposure to finance, accounting, and business operations, supporting daily administrative and finance activities. Ideal for fresh graduates, this role emphasizes skill development in a fast-paced SaaS company environment, allowing growth into finance operations or administration leadership roles. Join us to learn the fundamentals of running a global SaaS company and gain real-world experience.

Qualifications

• Fresh graduates or candidates with 0–2 years of experience are welcome.
• High attention to detail.
• Ability to follow processes and meet deadlines.

Responsibilities

• Assist with daily accounting activities such as invoice processing and data entry.
• Support office administration and day-to-day operational tasks.
• Maintain organized documentation for contracts and invoices.
• Coordinate with Finance, HR, Sales, and Operations teams.

Skills

Basic understanding of accounting and finance concepts

Proficiency in MS Excel / Google Sheets

Good organizational and documentation skills

Willingness to learn financial systems and internal tools

Basic communication skills (written and verbal)

Education

Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or related field

Tools

Accounting software (Tally, QuickBooks, Zoho)

Job description

Role Type: Internship (On-site)

Company Description

Cloudbyz is a next-generation eClinical platform, built natively on Salesforce, designed to modernize and streamline clinical trial operations for life sciences organizations. The platform eliminates silos by integrating critical functions like CTMS, EDC, eTMF, RTSM, ePRO & eCOA, and more into a single, comprehensive solution.

Trusted by pharmaceutical companies, biotechs, medical device innovators, and CROs, Cloudbyz ensures real-time oversight, operational efficiency, and regulatory compliance throughout the trial lifecycle. Known for its secure, scalable, and easily configurable platform, Cloudbyz helps organizations achieve faster study start-up, centralized data management, and improved cross-functional collaboration.

The company is based in Warrenville, IL, and is committed to advancing smarter trials worldwide.

Role Summary

The Admin & Finance Executive is an entry-level role designed for candidates who are eager to build a career in finance, accounting, and business operations. You will support day-to-day administrative and finance activities while learning best practices in SaaS operations, compliance, and corporate finance.

This role offers hands-on exposure and growth into Finance, Operations, or Administration leadership roles over time.

Key Responsibilities

Finance Support

• Assist with daily accounting activities such as invoice processing, expense tracking, and data entry
• Support accounts payable and receivable activities
• Help prepare basic financial reports and reconciliations
• Maintain records for billing, collections, and payments
• Assist in payroll coordination and employee expense reimbursements

Administrative Support

• Support office administration and day-to-day operational tasks
• Maintain employee, vendor, and company records
• Assist with vendor coordination, purchase orders, and renewals
• Help organize travel bookings, meetings, and events
• Support HR with onboarding/offboarding documentation

Compliance & Documentation

• Maintain organized documentation for contracts, invoices, and statutory filings
• Assist with audit preparation and compliance checklists
• Follow internal approval and documentation processes
• Ensure data accuracy and confidentiality

Cross-Functional Support

• Coordinate with Finance, HR, Sales, and Operations teams
• Support billing and invoicing for customers
• Help improve processes through documentation and simple automation
• Take on ad-hoc tasks to support company growth

Required Qualifications

Education

• Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or related field
• Fresh graduates or candidates with 0–2 years of experience are welcome

Skills

• Basic understanding of accounting and finance concepts
• Proficiency in MS Excel / Google Sheets
• Good organizational and documentation skills
• Willingness to learn financial systems and internal tools
• Basic communication skills (written and verbal)

Personal Attributes

• High attention to detail
• Strong sense of responsibility and ownership
• Ability to follow processes and meet deadlines
• Positive attitude and eagerness to learn
• Integrity and professionalism in handling information

Nice to Have

• Internship or coursework exposure to accounting or admin roles
• Familiarity with accounting software (Tally, QuickBooks, Zoho, etc.)
• Basic knowledge of GST, payroll, or invoicing processes
• Interest in working in a technology or SaaS company
• Structured learning across Finance, Admin, and Operations
• Mentorship from senior finance and operations leaders
• Opportunity to grow into Finance Executive, Admin Manager, or Operations Lead roles
• Exposure to global business operations

Why Join Cloudbyz?

• Learn the fundamentals of running a global SaaS company
• Work closely with experienced leadership teams
• Gain real-world experience in finance and operations
• Clear career growth path in a high-growth environment

At Cloudbyz, our mission is to empower our clients to achieve their business goals by delivering innovative, scalable, and intuitive cloud-based solutions that enable them to streamline their operations, maximize efficiency, and drive growth. We strive to be a trusted partner, dedicated to providing exceptional service, exceptional products, and unparalleled support, while fostering a culture of innovation, collaboration, and excellence in everything we do.