Admin/Finance Coordinator - Surgical Sciences - (Job Number: 231525)

University of Oklahoma; Oklahoma City (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of Oklahoma seeks a dedicated Admin/Finance Coordinator to manage departmental financial operations within the Surgical Sciences department. This full-time position requires detail-oriented applicants with a Bachelor's Degree in a related field and strong organizational and interpersonal skills. Join a prestigious institution to contribute to cutting-edge research and educational initiatives.

Qualifications

• Bachelor's Degree required or equivalent experience (48 months related).
• Strong skills in accounting processes and Microsoft Office.
• Ability to multitask and work independently.

Responsibilities

• Manage all departmental accounts and reconcile monthly.
• Prepare departmental budgets and oversee operations.
• Assist with hiring and onboarding personnel.

Skills

Knowledge of office procedures and accounting processes

Proficiency in Microsoft Office Suite

Excellent interpersonal skills

Excellent communication skills

Excellent organizational skills

Ability to multitask

Advanced computer skills with business software

Attention to detail and accuracy

Education

Bachelor's Degree in Accounting, Finance, Business, Management, or related field

48 months of related experience accepted in lieu of a degree

Job description

Admin/Finance Coordinator - Surgical Sciences - (Job Number: 231525)

Pay: Competitive

Employment type: Full-Time

Job Description

Come join the staff at OU HSC and become a part of Oklahoma's premier research university, leading the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.

Duties:

• Manage all departmental accounts, reconcile monthly, and create cost spending certification reports.
• Monitor and ensure proper expenditure of funds and correct invoicing.
• Make cash deposits into special accounts and prepare departmental budgets.
• Analyze departmental financial procedures and recommend changes.
• Attend budget meetings and develop strategies for financial management.
• Oversee overall departmental operations, administration, and performance, including financial analysis, budget and report preparation, and policy development.
• Create and renew agreements via SoonerTrack, ensuring proper activation in coordination with OMS faculty and CBO.
• Provide monthly faculty, fellow, and DOC timesheets/invoices for CARS billing, handle cost transfers.
• Enter requisitions for major events, maintain budget and grant administration, Pcard management, and OU Foundation funds.
• Perform administrative duties such as ordering supplies, scheduling meetings, and assisting with awards and committees.
• Prepare reports for budget meetings and coordinate special events logistics.
• Support faculty with purchases, policies, awards, funding requests, and reimbursements.
• Manage faculty hospital credentialing and ensure licenses are current.
• Handle travel arrangements and reimbursements, update office manual, and support faculty and staff.
• Assist with hiring, onboarding, training, and evaluate personnel; act as payroll coordinator.
• Manage personnel records, process various forms and reports, and oversee daily financial transactions and adjustments.
• Develop, implement, and interpret policies ensuring compliance with regulations.
• Monitor schedules, verify charges and payments, and process claims and reports.
• Input faculty pending notes and process incomplete treatment plans.

Education:

Bachelor's Degree in Accounting, Finance, Business, Management, or related field.

Equivalency/Substitution: 48 months of related experience accepted in lieu of a degree.

Skills:

• Knowledge of office procedures and accounting processes.
• Proficiency in Microsoft Office Suite.
• Excellent interpersonal, communication, and organizational skills.
• Ability to multitask, work independently, and meet deadlines.
• Advanced computer skills with business software.
• Attention to detail and accuracy.

Working Conditions:

• Physical: Prolonged sitting, effective communication, repetitive motion.
• Environmental: Standard office environment.

Diversity Statement: The University of Oklahoma values diversity, equity, and inclusion, fostering a supportive environment for all.

Equal Employment Opportunity: The university complies with applicable laws and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, age, disability, or veteran status.

About the university

The University of Oklahoma is a public research university located in Norman, Oklahoma.

Notice

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to protected characteristics. Reasonable accommodations are provided upon request. Applicants must complete Form I-9 and provide proof of eligibility. An AEDT will score skills and responses; details at www.talentify.io/bias-audit-report. NYC applicants may request alternative processes at [e-mail] or 407-000-0000.