ADMIN ASST-HRLY

Chartwells Higher Education Dining Services; San Jose (CA); Sur place; USD 33 000 - 39 000; Plein temps

Avantages offerts par ce poste

Instapay

Training & development

Retirement plan

Associate shopping

Health & wellness

Discount marketplace

Identity theft protection

Pet insurance

Résumé du poste

Compass Group USA is hiring an ADMIN ASSISTANT for the San Jose location at One Washington Square, San Jose, CA 95192. This full-time position offers a pay range of $24.00 to $28.00 per hour with online applications accepted.

Responsibilities include clerical tasks, financial record-keeping, vendor invoicing, and coordination with school staff and parents. Benefits and opportunities for advancement are available.

Qualifications

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment documents including disciplinary notices.
• Assist with staffing and covering shifts.
• Work well with co-workers, school personnel, administrators, parents and Supervisors.
• Enter weekly cash sales and meal counts in the computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices and verify pricing against bids.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end-of-month financial reports.
• Attend in-service and safety meetings.

Responsabilités

• Answer phones and direct inquiries in a professional, client-centric manner.
• Maintain confidentiality of personnel files and records.
• Support management with confidential employment documents and disciplinary notices.
• Assist with staffing coverage and backfill needs.
• Maintain positive working relationships with staff, administrators, and parents.
• Record weekly sales and meal counts; input data accurately.
• Handle daily banking reconciliations and vendor invoicing.
• Reconcile monthly vendor statements; assist with financial reporting.

Connaissances

Clerical experience

Administrative support

Phone handling

Description du poste

• We are hiring immediately for a ADMIN ASSISTANT position.
• Address: One Washington Square. San Jose, CA 95192 Note: online applications accepted only.
• Schedule: Full Time Schedule: More details upon interview.
• Requirement: Previous experience preferred.
• Pay Range: $24.00 per hour to $28.00 per hour.

Location: San Jose State University

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsHED.pdf

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.