Admin Associate II - District 15 (Orange County)

Public Safety; United States; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Paid vacation

Paid sick leave

Paid holidays

Retirement plan

Health insurance

Job summary

The North Carolina Department of Public Safety is seeking an Administrative Associate to support the District 15 Court Services office in Hillsborough, NC. This full-time role handles data entry, reporting, inventory, mail, and document preparation, while assisting staff and visitors and serving as a Notary Public as required.

Work hours are 40 hours per week, Monday–Friday, with state employee benefits including vacation, sick leave, holidays, retirement, and health insurance.

Qualifications

• Clear written and verbal communication with internal/external stakeholders.
• Accurate data entry and generation of reports from NCJOIN and other systems.
• Maintain supplies inventory and facilitate ordering of equipment.
• Sort, mail, and manage office correspondence.
• Prepare documents and office reports.
• Assist staff and visitors and resolve inquiries.
• Notary Public certification or ability to serve as notary.

Responsibilities

• Assist the District 15 Court Services office in Hillsborough, NC with clerical duties.
• Enter data and generate reports using NCJOIN and other electronic resources.
• Maintain inventory and coordinate supplies and equipment orders.
• Prepare and process documents and office reports for staff.
• Provide support to staff and visitors and address inquiries.
• Serve as a Notary Public as needed.

Skills

Effective communication

Data entry & reporting

Inventory management

Mail handling

Document preparation

Customer service

Notary Public

Tools

NCJOIN database

Job description

About Us

The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.

Description of Work

We are looking for candidates who have a passion for helping court‑involved youth. We are Working Together to Strengthen North Carolina’s Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team‑oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you.

The administrative associate assists the District 15 Court Services office in Hillsborough, NC. This position is part of the Juvenile Justice Court Services team and is responsible for performing various office duties including:

• Communicating effectively both orally and written with internal and external stakeholders.
• Completion of data entry and reporting from NCJOIN and other electronic resources.
• Maintain inventory and ordering supplies and equipment.
• Sorting and handling office mail.
• Prepare documents and reports for the office.
• Providing assistance to staff and visitors and resolving problems and/or inquiries.
• Serve as a Notary Public.

Management Preferences

These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.

• Experience maintaining confidential information within the workplace.
• Experience assisting customers with questions.
• Experience with general office administrative procedures.
• Experience with entering data into a database.
• Current Notary Public.

Salary Range

Salary Range: $31,200-$51,249

Work Schedule

Work Schedule: This is a full‑time position. Monday-Friday, 8am‑5pm. This is a full‑time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance.

Benefits

We offer great Benefits!

Additional Information

Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Transcripts Degrees and transcripts must be received from appropriately accredited college or university. Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education. International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.

Military Experience Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application. Applicants seeking National Guard Preference: A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS). A former member of the National Guard who served for at least 6 years and were discharged under honorable conditions must attach either a DD256 or NGB 22.

The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification :https://www.naces.org/members.

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent, Detect, and Respond to Prison Rape. PREA Hiring and Promotion Prohibitions. Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second‑chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position‑specific background checks.

If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification. Per NC General Statute 143B‑1209.54, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application. If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting.