Admin Associate II - District 15 (Orange County)

North Carolina Department of Public Safety; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

The North Carolina Department of Public Safety is seeking an Administrative Associate II (S) to support the District 15 Court Services office in Hillsborough, NC. The role focuses on office administration, data entry, report preparation, and coordination with staff and external partners.

Candidates should have at least a high school diploma or GED with one year of administrative experience. Notary Public credentials are required.

Qualifications

• High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.
• A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary.
• Experience with notary procedures and public service is preferred.

Responsibilities

• Communicating effectively both orally and written with internal and external stakeholders.
• Completion of data entry and reporting from NCJOIN and other electronic resources.
• Maintain inventory and ordering supplies and equipment.
• Sorting and handling office mail.
• Prepare documents and reports for the office.
• Provide assistance to staff and visitors and resolving problems and/or inquiries.
• Serve as a Notary Public

Skills

Data entry

Notary Public

Office administration

Inventory management

Communication

Education

High school diploma or GED

Tools

Notary tools

Job description

AgencySafetyDivision70000075 Dept of Public SafetyJob Classification TitleAdministrative Associate II (S)Position Number60000512GradeNC02About UsThe Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.Description of WorkWe are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina’s Youth and Families!The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team.The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for youThe administrative associate assists the District 15 Court Services office in Hillsborough, NC.This position is part of the Juvenile Justice Court Services team and is responsible for performing various office duties including:Communicating effectively both orally and written with internal and external stakeholders.Completion of data entry and reporting from NCJOIN and other electronic resourcesMaintain inventory and ordering supplies and equipmentSorting and handling office mailPrepare documents and reports for the officeProviding assistance to staff and visitors and resolving problems and/or inquiriesServe as a Notary PublicKnowledge Skills and Abilities/Management PreferencesNC02 Salary Range: $31,200-$51,249DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application . A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resource sManagement Preference: These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.Experience maintaining confidential information within the workplaceExperience assisting customers with questions.Experience with general office administrative procedures.Experience with entering data into a database.Current Notary PublicWork Schedule:This is a full-time position. Monday-Friday, 8am-5pmWe offer great Benefits!This is a full-time position (40 hours per week) with State Benefits , including paid vacation, paid sick leave, paid holidays, retirement, and health insurance.Supplemental and Contact InformationThe North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.Public Service Loan Forgiveness ProgramFor applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program . Visit www.studentaid.gov to learn more.TranscriptsDegrees and transcripts must be received from appropriately accredited college or university.Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification : https://www.naces.org/members .Military ExperienceApplicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.Applicants seeking National Guard Preference:A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22.The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape. \" PREA Hiring and Promotion Prohibitions . Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks.If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification .Per NC General Statute 143B-1209.54, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”) . This is in addition to submitting fingerprints during the application process.Due to the volume of applications received, we are unable to provide information regarding the status of your application. If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification#JJMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience;or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Kassia Elizabeth WhiteRecruiter Email:[e-mail] This Video for Tips on Applying in Workday: