Admin Assistant - Senior, HVI Presby

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 50,000; Full time

Job summary

A leading healthcare provider is searching for a full-time Administrative Assistant to support the Heart and Vascular Institute at UPMC Presbyterian Hospital. This role involves providing diverse administrative assistance, maintaining schedules, and developing correspondence. Ideal candidates will have experience in administrative tasks, strong organizational skills, and a determination for efficiency. Enjoy a weekday schedule with no nights, weekends, or holidays, and potential for flexible work options.

Qualifications

• Experience in administrative tasks and support.
• Strong organizational skills and attention to detail.

Responsibilities

• Provides input to presentations and other department work.
• Develops and sends correspondence on behalf of the department.
• Plans conferences for department and department head.
• Provides varied administrative support to a department.
• Maintains supervisor's calendar and schedules meetings.
• Develops reports for executive or department.
• Analyzes complex information requests.

Job description

Overview

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant to join the Heart and Vascular Institute at UPMC Presbyterian Hospital. This position is a Monday-Friday, daylight position with the potential for one work from home day per week. No nights, weekends, or holidays!

Responsibilities

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate: Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Maintains various accounting and budgetary records (i.e., completes expense reports). May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.