ADMIN ASSISTANT/RECEPTIONIST

Whitfield County, GA; Dalton (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Whitfield County, GA is seeking a dedicated clerical worker to support the District Attorney’s Office. The role involves opening and updating DA case files, handling subpoenas, and coordinating with investigators, advocates, and courtroom staff.

The position requires strong organizational skills, basic data entry, and the ability to communicate effectively with the public and legal professionals. Open until filled, with opportunity for growth within county offices.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Experience with clerical duties and office software is beneficial.
• Ability to organize case files and manage routine tasks.

Responsibilities

• Open DA case files and update case management system with reports and attachments.
• Answer calls, direct inquiries, and greet visitors at the District Attorney’s Office.
• Sort incoming papers and distribute to the appropriate offices.
• Enter subpoena service information and forward returns to courtroom staff.
• Prepare Grand Jury cases for presentment and schedule witnesses as needed.
• Print accusations and update case management records.
• Prepare subpoenas for witnesses and forward for service.
• Provide Temporary Protective Order applications to Northwest Georgia Family Crisis Center advocates.
• Backup for Domestic Violence Unit receptionist.
• Prepare dismissal letters and disseminate case updates to law enforcement.
• Maintain officers’ and attorneys’ calendars and scan bond papers.
• Prepare Notice to Produce orders as requested by law enforcement.

Education

High school diploma, Associate’s or Bachelor’s Degree preferred

Job description

PURPOSE OF CLASSIFICATION

CLERICAL WORK RELATING TO THE OPERATION OF THE DISTRICT ATTORNEY’S OFFICE. RESPONSIBLE FOR ALL CLERICAL FUNCTIONS AS WELL AS PROVIDING ADMINISTRATIVE ASSISTANCE TO THE ASSISTANT DISTRICT ATTORNEYS, INVESTIGATORS, COURTROOM ADMINISTRATIVE ASSISTANTS & VICTIM ADVOCATES.

*OPEN UNTIL FILLED*

SPECIFIC DUTIES INCLUDE

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Open DA case files as needed, obtain police reports and close case files upon final disposition including updating the case management system and attaching supporting documents.

Receptionist duties including, but not limited to, answering incoming calls and directing them to the appropriate person, answering basic questions for callers and speaking with people who come into the District Attorney’s Office.

Sort incoming papers to the appropriate employee’s office mailbox.

Enter subpoena service information in the case management system and forward the subpoena returns to the appropriate courtroom administrative assistant.

Prepare Grand Jury cases for presentment, including, but not limited to, scheduling officers and other witnesses, checking for bond papers, affidavit and warrants/indictment warrants.

Print accusations and update them in the case management system.

Prepare subpoenas for all requested witnesses and forward them to the appropriate person/agency for service.

Provide Temporary Protective Order applications, receive the completed application from the applicant and forward it to advocates at the Northwest Georgia Family Crisis Center.

Backup for Domestic Violence Unit receptionist.

Prepare dismissal letters as needed.

Disseminate case status to law enforcement and bondsmen as needed.

Maintain officer and attorney unavailability calendar.

Scan bond papers into the cases management system and file them in the case file.

Prepare Notice to Produce orders at request of law enforcement.

Other duties as directed by the District Attorney or designee.

MINIMUM QUALIFICATIONS:

High school diploma, Associate’s or Bachelor’s Degree preferred, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Whitfield County, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.