Admin Assistant III, Midstream

Phillips 66; Lovington (NM); On-site; USD 66,000 - 80,000; Full time

Benefits offered by this job

VCIP bonus

8% 401k match

Health Savings Account

Well-being programs

Employee Assistance Plan

Job summary

Phillips 66 is seeking an Administrative Assistant III to support multiple departments at our New Mexico operations. You will help manage daily office tasks, coordinate meetings, prepare reports, and ensure accurate records while upholding company policies.

You will collaborate with Maintenance, HSE, Operations, and other teams, travel up to 5%, and extend hours as needed. The role offers growth in a fast-paced energy environment.

Qualifications

• High School diploma or equivalent required.
• 3+ months of administrative experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative support to department leaders and teams; manage daily office operations and tasks.
• Coordinate schedules, meetings, events, and handle correspondence and phone calls professionally.
• Prepare documents and reports; process expenses and invoices; maintain accurate records.
• Ensure compliance with company policies; manage office supplies; facilitate visitor logistics.
• Support special projects; maintain confidentiality; exercise sound judgment.
• Collaborate with colleagues to deliver excellent service and contribute to a positive work environment.
• Use digital tools to compile and distribute reports; support budget and cost control activities; assist with regulatory compliance.
• Participate in ongoing development to enhance skills and adapt to changing priorities.
• Build strong relationships; address requests proactively; help optimize team performance.

Skills

Microsoft Office

Administrative support

Attention to detail

Travel readiness

Education

High School diploma or equivalent

Tools

SAP

Tableau

Power BI

Job description

Total Rewards

Phillips 66 & YOU - Together we can fuel the future

What To Expect

As an Administrative Assistant III, your attention to detail and proactive approach will help drive our operational success. In this fast-paced environment, you’ll be a trusted partner to department leaders, supporting a diverse group of professionals across Maintenance, Health, Safety, Environmental (HSE), Operations, and more. This role offers the opportunity to make a meaningful impact every day, contributing to a culture of collaboration and excellence.

The successful candidate may work at either the Zia Plant (89 Lusk Rd., Hobbs, NM 88240) or the Artesia Plant (1925 Illinois Camp Rd., Artesia, NM 88210) and will be expected to support both locations as business needs require.

What You’ll Do

• Provide administrative support to department leaders and teams, managing daily office operations and tasks.
• Coordinate schedules, organize meetings and events, and handle correspondence and phone calls professionally.
• Prepare documents and reports, process expense and invoice submissions, and maintain accurate records.
• Ensure compliance with company policies, manage office supplies, and facilitate logistics for visitors.
• Support special projects, maintain confidentiality, and exercise sound judgment in all activities.
• Collaborate with colleagues to deliver excellent service and contribute to a positive work environment.
• Use digital tools to compile and distribute reports, support budget and cost control activities, and assist with regulatory compliance.
• Participate in ongoing development to enhance your skills and adapt to changing priorities.
• Build strong relationships, proactively address requests, and help optimize team performance.

What You’ll Bring – Required

• Legally authorized to work in the job posting country
• High School diploma or equivalent
• 3 or more months of administrative experience
• Intermediate or greater proficiency working with Microsoft Suites (Word, Excel, Outlook, PowerPoint)
• Must be willing and able, with or without reasonable accommodation, to comply with the following:
  • Travel up to 5%
  • Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties.

What Makes You Stand Out – Preferred

• 3 or more years of experience in administrative support or equivalent role
• Working experience in SAP
• Working experience in Tableau or Power BI

Compensation Range

This position has a base salary range of $65,700 - $80,300.

Midstream

The Phillips 66 Midstream business is a safe, reliable, and trusted provider for the movement, storage, gathering, and processing of liquid or gas energy via pipelines or terminals. We are an industry leader in logistics and operate or manage more than 70,000 miles of pipelines that transport crude oil from oil fields to refineries and finished products from refineries to storage terminals. We operate 39 terminals that supply finished products to consumer gas stations, as well as crude oil and NGL storage terminals and NGL fractionation facilities. Our capabilities include extensive natural gas gathering and processing operations, enhancing our wellhead-to-market strategy. We also provide the connectivity between the various Phillips 66 business units.

Total Rewards

Benefits

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

Phillips 66 is an Equal Opportunity Employer