Admin Assistant III

Fort Lewis College; United States; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision, life, anddisb

Colorado PERA retirement options

Flexible Spending Accounts and leave

Job summary

Fort Lewis College in Durango, CO, seeks an Administrative Assistant III to provide administrative and operational support for the Dean and the School of Education. This on-site role acts as a central resource for faculty, staff, students, and campus partners, maintaining organized records and coordinating multiple programs.

Responsibilities include executive support, budget reconciliation, personnel documentation, and scholarship coordination, with a focus on accuracy and confidentiality in a

Qualifications

• Three years of professional administrative assistance experience or equivalent education substitution.
• Strong written and verbal communication skills; excellent customer service.
• Proficiency with Microsoft 365 applications including SharePoint and Excel.

Responsibilities

• Provide executive and operational support to the Dean and School of Education.
• Assist with budget monitoring, transaction reviews, and reporting coordination.
• Maintain confidential personnel files and support faculty evaluation processes.
• Coordinate scholarships, donor records, and institutional reporting activities.
• Serve as primary administrative contact for the Dean, Associate Dean, and department staff.

Skills

Administrative experience

Organizational skills

Communication skills

Customer service

Education

Associate degree or equivalent experience

Tools

SharePoint

Excel

Microsoft 365

Job description

Pay Rate:
24.69 USD

Position Summary:

The School of Education at Fort Lewis College is seeking an organized, service-oriented Administrative Assistant III to serve as the primary administrative assistant to the Dean and the School of Education. The position also provides administrative and operational support to the Teacher Education Department. This position is a central, in-person resource for faculty, staff, students, visitors, and campus partners and helps ensure efficient, welcoming, and well-coordinated School operations.

You must submit your completed application by no later than 11:59 p.m. Monday November 2, 2026.

Starting hourly rate is $24.69 per hour.

Key Responsibilities

• Executive and Operational Support— Assist the Dean with executive administrative functions, including management of correspondence, scheduling, preparation of administrative documents, coordination of meetings, and tracking of routine administrative deadlines. Identify opportunities to improve administrative processes, recommend solutions, and implement procedures approved by the Dean. Assist the Dean with the compilation of data and generation of state, federal, and other required reports.
• Financial Administration and Reporting— Assist designated fund managers with routine budget monitoring, transaction reviews, expenditure reconciliation, and preparation of financial reports. Identify and research discrepancies, maintain accurate budget-support documentation, and coordinate with Accounting, Procurement, and the Budget Office.
• Faculty Personnel and Evaluation Support— Create and maintain confidential faculty personnel documentation, coordinate administrative components of personnel action file reviews, monitor submission deadlines, and assist with the preparation and organization of faculty evaluation, promotion, tenure, and personnel records in accordance with established College procedures.
• Scholarship and Special Projects Support— Provide administrative assistance for School of Education scholarship processes, including application tracking, documentation, recipient records, and coordination with the FLC Foundation and appropriate scholarship committees. Support the Dean’s special projects, institutional reporting, and School initiatives through administrative coordination, document preparation, records management, and data compilation.
• Serve as the primary administrative assistant to the School of Education Associate Dean, Coordinators, & Teacher Education Department and faculty.
• Coordinate purchasing, procurement-card reconciliation, reimbursements, invoices, travel documentation, and routine budget-support records for faculty and staff.
• Support faculty and staff hiring, onboarding, adjunct and overload documentation, approved personnel transactions, and coordination with Human Resources and Academic Affairs.
• Maintain organized, confidential School and department records, shared files, directories, procedures, student files, and documentation supporting accreditation or reauthorization activities.
• Oversee day-to-day office and shared-space operations, including supplies, equipment service, work orders, inventories, workspace setup, and approved office moves.
• Coordinate logistics for School events, recruitment activities, retreats, guest visits, community gatherings, and the Teacher Education Professional Exhibition.
• Support School communications, website profile updates, brochures, social media, recruitment materials, and promotional inventory.
• Serve as a first point of contact and connect students, employees, families, and community members with the appropriate faculty member, administrator, or campus resource.

Minimum Qualifications

• Three years of professional administrative assistance experience. Part-time experience will be prorated.
• OR
• A combination of relevant experience and education from an accredited college or university may substitute for the required experience on a year-for-year basis. Transcripts must be received by the application deadline when education is used as a substitution.

Preferred Qualifications

• Administrative experience in higher education.
• Experience coordinating special events and logistics.
• Experience managing and reconciling procurement-card accounts.
• Experience supporting multiple budgets, arranging travel, and reconciling travel expenses.
• Experience with data compilation, reporting
• Experience utilizing Workday.

Required Competencies

• Strong critical thinking, analytical, active-listening, and problem-solving skills.
• Excellent written, verbal, interpersonal, and customer-service skills.
• Proficiency with Microsoft 365, particularly SharePoint and Excel.
• Strong organization, time management, data-entry accuracy, and attention to detail.
• Ability to manage competing priorities and work effectively both independently and as part of a team.
• Ability to exercise discretion and maintain confidentiality.

Work Schedule and Conditions

• Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional evening or weekend hours for campus and School of Education events.
• Regular on-campus, in-person work is required because the position supports physical spaces, materials, events, and front-facing operations.
• This position is paid on a biweekly lagged payroll cycle.
• This is a covered position under the Colorado Partnership for Quality Jobs & Services Act (https://dhr.colorado.gov/about/labor-relations/colorado-partnership-for-quality-jobs-services-act).

Benefits

• Medical, dental, vision, life, and disability coverage through State of Colorado employee benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits).
• Retirement options through Colorado PERA (https://www.copera.org/), including defined benefit and defined contribution plans, plus 401(k) and 457 plans.
• Flexible Spending Accounts, employee wellness resources, annual and sick leave, paid family and medical leave for eligible employees, and 11 paid holidays.
• Additional Fort Lewis College benefits and discounts (https://www.fortlewis.edu/administrative-offices/human-resources/benefits/pid/32029/filtermenu/34794/filtercategories/831).
• Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs).

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([e-mail]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at [phone]; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Notice to Prospective Employees:
The Fort Lewis College is required by theClery