Admin Assistant - Gas Op's_ Tampa, Florida

-; Tampa (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

A well-established company in the natural gas distribution industry seeks a highly organized and detail-oriented Construction Administrative Assistant. This role entails providing crucial administrative support, managing project documentation, and coordinating communications with clients and subcontractors. Ideal candidates should possess strong problem-solving and organizational skills to thrive in a fast-paced environment.

Benefits

Competitive compensation paid weekly

Medical, Dental, Vision, and LTD/STD benefits

401(k) with company match

Employee Stock Purchase Plan [ESPP]

Tuition Reimbursement

Paid Time Off and Holiday Pay

Qualifications

• Customer service skills essential for handling inquiries.
• Proactive problem-solving and organizational abilities required.
• Effective written and oral communication skills.

Responsibilities

• Provide administrative support to project managers and other construction staff.
• Manage project-related documentation and track progress.
• Coordinate meetings and site visits.

Skills

Customer service

Problem-solving

Organizational skills

Communication

Education

High school diploma or equivalent

Tools

Intermediate computer skills

Job description

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to provide crucial support to our project management and field teams. This role will be responsible for a wide range of administrative and clerical tasks, ensuring the smooth and efficient operation of our daily construction activities. The ideal candidate will be a proactive problem-solver with excellent communication and computer skills, capable of managing multiple priorities in a fast-paced environment.

Primary responsibilities include, but are not limited to:

• Provide comprehensive administrative support to project managers, superintendents, and other construction staff.
• Manage project-related documentation, including permits, ensuring accurate filing and organization (both physical and digital).
• Track project progress and deadlines, assisting in the preparation of status reports.
• Coordinate and schedule meetings, site visits, and other project-related appointments.
• Maintain and update project databases and logs.
• Serve as a point of contact for clients, subcontractors, and vendors, handling inquiries professionally and efficiently.
• Manage office supplies and ensure the smooth operation of office equipment.
• Assist with the preparation of project close-out documents.
• Support the safety department with administrative tasks, as needed.
• Perform other administrative and clerical duties as assigned.
• Work closely with PDS supervisor and field staff on expediting and completing daily field paperwork and duties as assigned, including but not limited to spreadsheets, copying, faxing and filing.
• Keeping office organized and all documents neatly filed for easy access.

Requirements:

• Prompt and courteous customer service skills, both telephone and in person
• Ability to identify and resolve problems in a timely manner
• Ability to coordinate multiple tasks simultaneously
• Effective communication skills, both oral and written
• Respond promptly to customer needs and resolve all issues satisfactorily
• Maintain confidentiality at all times
• Treat people with respect and uphold organizational values
• Follow policies and procedures
• Complete tasks correctly and on time
• Prioritize and plan work activities and use time efficiently
• Ability to consistently meet or exceed deadlines
• Ability to deal with frequent changes, delays or unexpected events

Education and/or Experience:

• High school diploma or equivalent
• Intermediate computer skills.
• Effective organizational skills

Primoris Distribution Services is a drug-free environment, and all candidates are subject to drug testing.

The Total Rewards Proposition:

• Competitive compensation paid weekly.
• Medical, Dental, Vision, and LTD/STD.
• 401(k) with company match, vested day-one.
• Employee Stock Purchase Plan [ESPP].
• Tuition Reimbursement.
• Paid Time Off, Holiday Pay, and Community Service Paid Time Off.
• Legal Assistance Coverage
• Award winning safety programs.
• Growth Opportunities.
• And more.

Compensation: $22.00- $25.00/ hour (DOE)

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third Party Agency Notice:

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.

Company Overview:

Primoris Gas Operations, which consists of companies such as Q3 Contracting, ARB, Primoris Distribution Services, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.

We build great projects because we have built a great company - and insist on great performance, which is a product of our people, passion, and partners.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.