Admin Assistant for the Office of Student Affairs Bishop Shanahan

Office of Catholic Education; Downingtown (Chester County); On-site; USD 35,000 - 45,000; Full time

Job summary

An educational institution in Chester County is seeking an Administrative Assistant for Student Affairs. This vital role involves coordinating events, managing schedules, and providing administrative support. Ideal candidates should possess strong communication and organizational skills, along with a high school diploma and relevant experience. This position requires flexibility to work evenings and weekends, and a commitment to the mission of the institution.

Qualifications

• Must have previous experience as an administrative assistant.
• Strong ability to juggle multiple tasks and meet deadlines.
• Willingness to work evenings and weekends.

Responsibilities

• Coordinate bus transportation for field trips.
• Assist with school calendar and seating arrangements.
• Manage sales and reconciliation of event products.
• Perform general office duties including phone handling.
• Maintain records of events and transactions.

Skills

Customer service experience

Excellent communication skills

Strong organizational skills

Flexibility

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

Administrative Assistant for the Office of Student Affairs

Bishop Shanahan High School

220 Woodbine Road

Downingtown, PA. 19335

Position Summary:

Administrative Assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Reporting directly to the Assistant Principal for Student Affairs (APSA), this person will be responsible for the daily operation of the office and planning and implementation of activities and events.

Responsibilities

• Coordinate bus transportation for all field trips and activities.
• Assist with bell schedules, seating charts, and the school calendar.
• Handle the sale of event tickets, yearbooks and other products, and reconcile the revenue from these sales.
• Assist with all offices in the building.
• Interact with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Perform general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors when needed in main office.
• Keep detailed records of all events and transactions using Google and Microsoft.
• Work with the APSA to design and print booklets for all events.
• Assist APSA at all events, including evenings and weekends.
• Responsible for being knowledgeable and implementing the mission of Bishop Shanahan High School.
• Maintain a good working relationship with Administration, Faculty, and Staff, as well as, the students and families of Bishop Shanahan High School.
• Stay up-to-date on current school happenings and the school calendar in order to answer any questions that might arise, and to share the appropriate information when needed.

Required Qualifications

• High school diploma or equivalent.
• Previous experience in customer service or as an administrative assistant.
• Excellent written and oral communication skills.
• Strong organizational skills, work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Strong motivation skills
• Ability to work productively and positively with staff, alumni, and community
• Must be flexible and able to handle constant interruptions, and be open to helping other offices as needed.
• Willing to work school events in the evening and on weekends.

Administrative Assistant for Student Affairs is a 10-month position.

Candidates interested in the Administrative Assistant for Student Affairs position at Bishop Shanahan School should send their resume to Teresa Dellicompagni, President, at [e-mail]

The deadline for application is August 6, 2025.

Interviews will be granted to the most qualified applicants.

PA required clearances, Safe Environment clearances and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.