Admin Assistant

Paylocity; Houston (TX); Hybrid; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) employer match

Paid vacation

PTO

Paid holidays

Job summary

L&S Mechanical, headquartered in Richardson, Texas, seeks a proactive Office Support Specialist to handle paperwork, coordinate between shop and home office, and maintain strong relationships with production staff and vendors. You will process day-to-day paperwork, order supplies, manage communications, and ensure timely reporting in a warehouse office.

The role involves mainly desk work with occasional lifting up to 20 pounds.

Qualifications

• Minimum of two years of office support experience.
• Proficient in data entry, scanning, email and Excel.
• Strong ability to organize, prioritize and communicate well.
• Self-motivated to work predominantly alone in a warehouse office.
• Able to sit for long periods and lift up to 20 pounds occasionally.

Responsibilities

• Submit required paperwork to start new projects in a timely manner.
• Receive, distribute and process a high volume of paperwork and reports.
• Maintain relationships with production staff, home office and vendors.
• Serve as liaison between shop and home office; ensure smooth operations.
• Order office supplies as needed to support operations.
• Coordinate office communications and correspondence.

Skills

Data entry

Excel

Vendor portals

Office software

Communication

Organization

Independent work

Physical stamina

Tools

Office software suites

Vendor portals

Job description

Description

General Responsibilities

• Submit required paperwork to start the process for each new project on a timely basis,
• Receive, distribute and process a high volume of day to day paperwork and reports,
• Build and maintain strong relationships with the production manager, superintendents, warehouse personnel, the Home Office and outside vendors to ensure timely completion of job duties,
• Serve as liaison between the shop and home office and
• Order office supplies as needed to ensure smooth operations.
• Coordinate office communications and correspondence (emails, letters, packages, etc.)
• Complete and submit Personnel Action Notices, Disciplinary Actions, etc. to Home Office HR
• Preparing reports as corrected
• Maintaining office equipment and office supplies

Qualifications

• Minimum of two years of office support experience,
• Must be proficient in basic computer skills that include but are not limited to data entry, scanning, email, Excel, vendor portals and company software,
• Strong ability to organize, prioritize, communicate well and be committed to providing quality work,
• Self-motivated to work predominantly alone in a warehouse office environment and
• Perform the physical demands of the position - working indoors with long periods of time sitting; able to occasionally lift heavy objects in excess of 20 pounds

Benefits

• Medical, dental and vision insurance
• FSA with debit card
• Employer-paid Short-Term Disability (STD)
• $20K in life insurance and $20K AD&D insurance
• 401(k) employer match
• Paid Vacation
• PTO
• Paid Holidays
• Annualized reviews for merit increases
• Potential for advancement

About L&S Mechanical

Headquartered in Richardson, Texas, L&S Mechanical (“L&S”) is a leading tri-trade provider of turnkey plumbing, HVAC, and electrical installation services in the Texas, South Carolina, North Carolina and Georgia residential housing markets. Founded in 1985, L&S serves large production homebuilders in Dallas / Fort Worth, South Dallas, Houston, San Antonio and Austin through its six production warehouses. Previously owned by management, L&S was acquired by The Sterling Group, a leading middle market private equity firm, in September 2021. L&S is the largest plumbing installer in Texas and has significant opportunity to grow its HVAC and electric offerings while also expanding into new geographies through acquisition and growing its nascent home services business.

The company is backed by The Sterling Group, a private equity firm established in 1982. The Sterling Group specializes in acquiring controlling interests in companies across the manufacturing, distribution, and industrial services sectors, focusing on enterprises with valuations typically between $100 million and $1 billion. To date, the firm has sponsored 67 platform buyouts, along with numerous add-on acquisitions, contributing to a total transaction value exceeding $22 billion. Currently, The Sterling Group manages over $9.4 billion in assets.