Admin Assist III ADOP

HEALTH AND HUMAN SERVICES COMMISSION; Mexia (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Health and Human Services Commission (HHSC) seeks an Administrative Assistant III at Mexia State Supported Living Center to provide complex administrative support, maintain filing systems, and coordinate communications with internal and external partners.

Under supervision, you will manage schedules, assist in policy implementation, prepare materials, and train staff as needed to ensure smooth operations and effective service delivery for Texans in need.

Qualifications

• Graduation from high school or equivalent.
• Experience in administrative support or office procedures.
• Proficiency with MS Word, Excel, and Outlook.
• Ability to maintain confidentiality and communicate effectively.

Responsibilities

• Disseminates information and maintains filing systems.
• Answers phones, greets visitors, and directs inquiries.
• Schedules meetings and travel arrangements; prepares minutes.
• Trains others and provides administrative support as needed.
• Liaises between the facility and external agencies.

Skills

Office procedures

MS Word

MS Excel

MS Outlook

Communication skills

Typing 60 wpm

Confidentiality

Customer service

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

MS Outlook

Telephone equipment

Job description

• May develop training materials.

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Admin Assist III ADOP Job Title: Administrative Asst III Agency: Health & Human Services Comm Department: Client Services Administration Posting Number: 21758 Closing Date: 10/07/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $3,101.00- $4,365.66 Pay Frequency: Monthly

Salary Group: TEXAS-A-13 Shift: Day Additional Shift Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non‑Exempt: Nonexempt

Facility Location: Mexia State Supported Living Center

Job Location City: MEXIA

Job Location Address: 540 CHAPEL DRIVE

Other Locations:

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief Job Description

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus‑based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Under the supervision of the Assistant Director of Programs of the Mexia State Supported Living Center, the Administrative Assistant performs complex (journey‑level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Maintains excellent communication with internal and external agencies, including State Office.

• Maintains effective working relationships with internal and external customers.
• Maintains filing, record‑keeping, and records management systems.
• Performs general office duties such as ordering supplies, taking meeting minutes, and assisting with confidential human resources work.
• Serves as the liaison between facility and Disability Rights of Texas Agency.
• Responds to inquiries regarding rules, regulations, policies, and procedures.
• Plans meetings, conferences, and seminars.
• Participates in the planning and execution of an agency program.
• Works closely with the Assistant Director of Programs and Human Rights Office regarding Level of Supervision Committee
• Assists in the development of administrative or technical assistance policies and procedures.
• Answers phone calls, routing incoming calls, taking messages, greeting visitors, and directing visitors to the appropriate staff.
• May research, compose, design, or edit agency publications such as brochures, forms, and manuals.
• May develop training materials.
• Serves as back up to the Director and Assistant Director of Administration’s Administrative Assistants
• Manages and maintains schedule and travel arrangements for Assistant Director of Programs.
• May train others.
• Performs related work as assigned.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills And Abilities (KSAs)

Knowledge of office practices and administrative procedures.

Skill in standard office equipment and software.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures.

Ability to communicate effectively, in person and over the phone.

Ability to type at least 60 words per minute.

Ability to maintain confidentiality.

Registrations, Licensure Requirements Or Certifications

None

Initial Screening Criteria

Graduation from a standard high school or equivalent, plus 2 years’ experience working for senior level management in an administrative support position.

Attention to detail. Experience in the use of standard office equipment (personal computer, printer, telephone, fax, copier). Experience in the use of MS Word, Excel, & Outlook.

Additional Information

Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state‑operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC .

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on‑line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre‑Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E‑Verify. You must bring your I‑9 documentation with you on your first day of work. Download the I‑9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.