ADAS Operations Coordinator — Admin & Invoicing

B Street Collision; Omaha (NE); On-site; USD 25,000 - 30,000; Full time

Job summary

Integrity Automotive Scanning and Calibration Solutions is seeking an Administrative Coordinator to manage the administrative side of our scanning and calibration operations, letting technicians focus on technical work.

The role includes scheduling, workflow management, invoicing, and cross-team communication. Strong organization and multi-tasking are essential for this on-site Omaha-based position with a Monday–Friday schedule.

Qualifications

• Strong administrative and organizational skills.
• Exceptional attention to detail.
• Excellent written and verbal communication skills.
• Experience working with computers and multiple software systems.
• The ability to learn new technology and processes quickly.
• The ability to manage multiple priorities in a fast-paced environment.
• Confidence communicating with technicians, management, and repair facilities.

Responsibilities

• Assign incoming work to technicians based on region
• Manage the workflow of jobs from assignment through completion
• Review, clean up and format technician notes and documentation for accuracy and completeness
• Prepare and finalize invoices based on completed technician work
• Communicate with technicians when additional information or clarification is needed
• Track the status of vehicles and jobs throughout the process
• Maintain accurate records within our repair management and business systems
• Coordinate with repair facilities and internal teams regarding scheduling, job status, and completed work
• Assist with other administrative and operational responsibilities as needed

Skills

Administrative skills

Attention to detail

Communication skills

Tech/software proficiency

Fast learner

Multi-tasking

Team communication

Job description

Integrity Automotive Scanning and Calibration Solutions is seeking an Administrative Coordinator to manage the administrative side of our scanning and calibration operations, letting technicians focus on technical work.

The role includes scheduling, workflow management, invoicing, and cross-team communication. Strong organization and multi-tasking are essential for this on-site Omaha-based position with a Monday–Friday schedule.