Activity Project Manager - Finance Manager - Airport

County of Volusia; Daytona Beach (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

County of Volusia's Daytona Beach International Airport seeks an Activity Project Manager to lead financial reporting, budgeting, accounting, purchasing, and internal controls as part of the executive team. You will oversee financial reporting with the Finance Department, manage accounts receivable, prepare budgets, and coordinate grant administration and PFC projects.

The role requires a bachelor's in related field with 5 years of progressive experience (CPA desirable); valid driver’s license;

Qualifications

• Requires knowledge of governmental accounting and reporting standards.
• Experience coordinating with county Finance Department and external audits.
• Ability to develop budgets, forecasts, and financial analyses.

Responsibilities

• Establish and oversee financial reporting and accounting for the Airport with the county Finance Department.
• Coordinate and monitor internal controls and budgetary compliance.
• Prepare and review daily, weekly, monthly, and yearly financial reports for Airport leadership.
• Manage accounts receivable, billing, and collections in coordination with the Finance Department.
• Lead grants administration, including grant applications, reporting, and closeout processes.
• Coordinate purchasing/procurement and accounts payable in line with county policies.
• Oversee budgeting and capital planning, including budget changes and grant-related appropriations.
• Supervise staff and coordinate with other county locations as needed.

Skills

Public administration

GAAP knowledge

Financial reporting

Budgeting

Internal controls

Auditing coordination

Education

Bachelor’s degree in Business/Accounting/Finance/Public Administration

High school diploma or GED + 9 years progressive experience

CPA preferred

Job description

The Activity Project Manager serves as a member of the executive team at Daytona Beach International Airport directing and managing the following functional areas for the Airport: financial reporting, budgeting, accounting, purchasing, and internal controls.

Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Financial Management and Reporting

• Establish and oversee financial reporting and accounting for the Airport in conjunction with the county Finance Department.


• Create, monitor, recommend, and implement financial control policies and procedures, including any necessary changes and enhancements. Provides information and directions to Airport staff regarding the Airport’s financial policies and procedures.


• Coordinates and conducts internal reviews on processes and procedures to ensure appropriate internal controls.


• Monitors financial activity of the Airport for budgetary and grant compliance.


• Reviews financial reports and information for accuracy and completeness.


• Prepares daily, weekly, monthly, and yearly financial reports as requested by the Airport Director, or by Airport department managers. As requested, coordinates the review of reports prepared by the county Finance Department. Reviews the general ledger and trial balance account activities for compliance with the County's accounting policies as well as Federal and State reporting requirements. Prepares the adjusting entries to reclassify expenditures and revenues determined incorrectly posted during these reviews.


• Coordinates responses to document requests and questions from internal audits performed by the county Internal Auditor.

Customer Billing and Receivable Management

• Manages accounts receivable for the Airport in conjunction with the county Finance Department.


• Prepares billing advice documents to submit to the county Finance Department to bill Airport customers. Accurately calculates amounts to be billed in accordance with the terms and conditions of contracts with the Airport’s customers.


• Monitors the Airport aged receivables amounts as indicated in monthly reports provided by the Finance Department.


• Reconciles receivables older than 90 days to determine if the amounts were misbilled, or customers are falling behind in payment.


• Coordinates submission of accounts receivable adjustment requests for any misbilled accounts as determined by the aging report.


• Coordinates with Airport customers to determine the reason for any payments falling behind. Diligently follows up with progressive steps to obtain payment and/or coordinates actions with Airport management and the county’s Legal Department, as necessary, to ensure any owed amounts are paid by the customer.

Budgeting and Capital Planning

• Annually prepares initial recommended Airport operating and capital budgets and forecasts based on analysis of prior financial activity, as adjusted for changing facts and circumstances expected in the future (based in part on information gained through coordination with airport projects and maintenance staff).


• Provides to Airport management staff budget and forecast summaries and detailed reports for Airport management to provide input and recommendations into the preparation of the annual budgets. Incorporates Airport management’s input and recommendations into the recommended budget and forecast before submitting the budget and forecast to the county Finance Department.


• Coordinates the input of the operating and capital budgets into the county budget system.


• Coordinates preparation and responses for additional budget information to the county Finance Department.


• Monitors and prepares requests to change the Airport's operating and capital budgets including establishing new accounts, budget transfers, and budget resolutions, especially related to grants.

Purchasing/Procurement and Accounts Payable

• Coordinates all Airport activity related to procurement, including bid processes, requests for purchase orders, task assignments, change orders, and amendments while ensuring the Airport remains in compliance with the county’s Procurement Policy.


• Creates purchase requisitions and delivery orders for payment in the county’s financial management software.


• Processes invoices for submission to the county’s Finance Department for payment.


• Coordinates with the county’s Purchasing Division during solicitations for services and contracts.


• Coordinates the Airport’s use of Master Agreements (MA) and assists vendors working with the county Purchasing Division to ensure the Airport has necessary MA's.

Grants and Passenger Facility Charge Administration

• Coordinates the Airport’s grant administration process including the preparation of grant applications, coordinates with agencies and staff, the processing of grant paperwork and draws, and completes the grant closeout process.


• Coordinates the Airport’s use of Passenger Facility Charges (PFC) in compliance with the applicable Federal laws and regulations. Completes budget amendments for submission to the County Council as necessary, to ensure PFC-eligible projects are charged to the Airport’s PFC fund.


• Coordinates changes in budgets and programs, as needed, within the FAA PFC reporting system.


• Reviews and analyzes the programs’ financial data of all grants and coordinates reporting with the Airport, the county Finance Department, and the granting agencies.

General Responsibilities

• Initiates and manages assigned Airport County Council Agenda Items for processing.


• Coordinates Airport’s capital asset management with the Finance Department, including the completion of annual inventories, the reporting of new and transferred assets, and the disposal of capital assets.


• Serves as the payroll contact for the Airport, coordinating time reporting and attendance reporting biweekly to the county Finance Department


• May be assigned to other county locations based upon operational needs.


• Attends work on a regular and consistent basis.


• Must adhere to Federal, State, County and Local ordinances.


• Responds to emergency situations.


• Performs other duties as assigned.

High school diploma or GED and (9) years of progressively responsible experience in Business Administration, Accounting, Finance, Public Administration, or related field.

OR

A Bachelor’s degree in: Business Administration, Accounting, Finance, Public Administration, or related field and five (5) years of progressively responsible experience.

A comparable amount of related education, training, or experience may be substituted for the minimum qualifications.

Must possess a valid driver's license at the time of hire.

Must obtain a valid Florida driver's license within 30 days of hire and maintain it thereafter.

The preferred candidate, in addition to meeting the minimum qualifications, will have at least 10 years of progressive management experience in accounting, finance, or airport business administration. Certified Public Accountant (CPA) certification is highly desirable. ACE Finance and/or Certified Member (C.M.) designation from AAAE is a plus.

• Knowledge of the principles and practices of public administration.


• Knowledge of generally accepted accounting principles and procedures for governments, and ability to apply such knowledge to accounting transactions.


• Knowledge of effective internal controls.


• Knowledge of research techniques and availability of current information.


• Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures.


• Flexibility to navigate changing financial environments and adapt strategies accordingly.


• Ability to establish and maintain effective working relationships with associates, subordinates, public officials, other governmental agencies, and the general public.


• Ability to supervise subordinate staff and assign work.


• Ability to effectively manage, schedule, train, monitor, and evaluate assigned staff.


• Ability to prepare and analyze budgetary tools and documents.


• Ability to listen and communicate effectively.


• Ability to prioritize workload effectively.


• Ability to respond to emergency situations.


• Ability to establish and maintain effective working relationships.


• Abilityto work under stressful conditions.


• Ability to interact effectively with others.


• Must be able to relocate to other county locations based on operational needs.


• Must be able to successfully pass a fingerprint-based Criminal History Records Check (CHRC), a Security Threat Assessment (STA), a drug test, and a financial background check as a condition of employment.

ADA Requirements

Mental Demands: Ability to read and comprehend professional manuals, legal documents, ordinances, statutes; instructions, reports, abstracts, financial reports, letters, and summaries. Ability to write reports, evaluations, summaries, letters, financial reports, procedures, and policies. Ability to perform advanced mathematical functions. Ability to speak publicly and extemporaneously, conversant in policies, techniques and procedures of discipline. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

Physical Demands: Sedentary Work. Ability to speak and hear. Visual acuity (peripheral vision, depth perception) necessary to operate a motorized vehicle. Finger dexterity. Ability to bend, stoop, and reach. Ability to push, pull and/or carry 25 lbs. (ie: small packages).

Environmental Demands: Primarily inside Work.

Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference in accordance with federal, state, local laws.