Activity Coordinator

EF Education First; Village of Tarrytown (NY); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Discounts on EF programs

EF Hello app access

Domestic/international career growth

International work environment

Job summary

EF Language Abroad | Tarrytown Campus is seeking an energetic Activities Coordinator to plan and deliver an engaging program for international students at our Tarrytown, NY campus. You will help coordinate events, excursions, and on-campus activities while fostering friendships and an unforgettable experience in the New York area.

The role combines event planning, student engagement, customer service, and hands-on leadership, requiring creativity, organization, and a student-centered mindset.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Ability to balance administrative responsibilities with a highly social, student-facing role.
• Bachelor's degree preferred; experience with international students is a plus.

Responsibilities

• Assist in planning, coordinating, and executing a varied calendar of activities, excursions, events, and overnight trips.
• Coordinate activity logistics including transportation, tickets, reservations, vendors, schedules, staffing, student lists, and materials.
• Promote activities to students through in-person engagement and digital channels.
• Support Activity Leaders and ensure activities run safely and in line with EF policies.
• Monitor attendance, feedback, and operational issues to identify opportunities for improvement.

Skills

Organizational skills

Customer service

Communication

Cross-cultural work

Administrative tasks

Problem solving

Teamwork

Microsoft Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

JOB DESCRIPTION

Activity Coordinator

EF Language Abroad | Tarrytown Campus

Tarrytown, New York

Full-Time | $40,000/year

Not eligible for on campus housing

At EF Language Abroad, we believe that the world is better when people try to understand one another. Since 1965, we've helped millions of students discover new places, embrace diverse cultures, and gain fresh perspectives.

We offer immersive short-term and long-term language courses and programs across different languages in the countries where they’re spoken. Together, our global staff help students from around the world develop the language skills they need to achieve their dreams.

EF is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All positions are subject to criminal background and/or reference checks, as applicable.

Are you ready for a dynamic role in a truly international environment?

About the Role

We are looking for an energetic, organized, and people-focused Activities Coordinator to help plan and deliver an engaging activity program for our international students at EF's Tarrytown campus.

Our activities are an important part of the student experience. From exploring New York City and attending sporting events to weekend trips, on-campus events, and evening socials, the Activities Coordinator helps students experience everything the New York area has to offer while building friendships and making the most of their time abroad.

This role combines event planning, student engagement, customer service, administration, and hands-on activity leadership. You'll help coordinate the activity calendar from behind the scenes while also being present with students, supporting Activity Leaders, promoting upcoming events, and helping activities run safely and successfully.

No two days look exactly the same. We're looking for someone who can be creative and enthusiastic with students while also staying organized, solving problems, and keeping track of the details that make a busy activity program work.

Key Responsibilities

• Assist in planning, coordinating, and executing a varied calendar of activities, excursions, events, and overnight trips
• Help develop activities based on student interests, feedback, attendance trends, and seasonal opportunities
• Coordinate activity logistics including transportation, tickets, reservations, vendors, schedules, staffing, student lists, and activity materials
• Communicate with external vendors and local partners to confirm bookings, pricing, schedules, and activity details
• Promote activities to students through in-person engagement, digital platforms, social media, flyers, and other campus communication channels
• Encourage student participation and help students understand activity options, pricing, schedules, and sign-up procedures
• Respond to student questions, feedback, and activity-related concerns in a friendly and timely manner
• Support Activity Leaders with activity preparation, instructions, materials, student lists, and day-of logistics
• Lead and accompany student activities and excursions as needed
• Help ensure activities are operated safely and in accordance with EF policies and procedures
• Monitor activity attendance, student feedback, and operational issues to identify opportunities for improvement
• Assist with tracking activity costs, ticket inventory, bookings, participation, and other program-related information
• Support new student arrivals, orientations, welcome activities, and other campus events
• Work closely with the Activities Manager and other campus teams to support the overall student experience
• Assist with other student services and campus responsibilities as needed

What We’re Looking For

• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• Friendly, outgoing, and confident working with students from a wide variety of countries and cultures
• Ability to balance administrative responsibilities with a highly social, student-facing role
• Comfortable coordinating multiple activities, deadlines, and priorities at the same time
• Creative and enthusiastic about developing experiences students will want to participate in
• Able to remain calm, flexible, and solution-focused when plans change or unexpected situations arise
• Comfortable leading groups and communicating instructions clearly
• Reliable, punctual, and able to work both independently and as part of a team
• Comfortable using Microsoft Office and learning new digital platforms and systems
• Knowledge of New York City and the surrounding area
• Ability to work a flexible schedule, including some evenings and weekends based on the activity calendar
• Previous experience in activities, events, tourism, hospitality, camps, education, customer service, or a related field is preferred

Additional Qualifications

• Bachelor's degree preferred, but not required
• Previous experience working with international students or young adults is a plus
• Event planning, tour guiding, group leadership, or travel industry experience is a plus
• Additional language skills are a plus
• Valid driver's license is a preferred

What EF Offers

• Discounts on EF programs for staff, friends, and family
• Free use of EF Hello, our premium language-learning app
• Opportunities for domestic and international career development
• The opportunity to work with students and colleagues from around the world
• A fun, fast-paced, and highly international work environment
• And much more

Compensation for this role is $40,000 per year. This position is not eligible for on campus housing.

Why You’ll Love Working Here

Ask EF employees what they love about working here and you'll often hear the same answer: the people.

At EF, you'll join an international and energetic community where every day brings something different. You'll have the opportunity to help students experience New York, meet people from around the world, and create the moments they will remember long after their course ends.

At EF Language Abroad , we're dedicated to our mission of opening the world through education and using language learning, travel, and cultural exchange to deepen connections between people across the globe.