Activity Coordinator

Transitional Services for New York, Inc.; New York (NY); On-site; USD 52,000 - 60,000; Full time

Job summary

Transitional Services for New York, Inc. (TSINY) seeks an Activities Coordinator for its Adult Residential programs in Queens Village, NY.

The role involves coordinating recreational activities, establishing partnerships to obtain tickets for offsite events, and organizing large-scale community events such as Family and Friends Day. Responsibilities include planning weekend/evening events, coordinating with program directors, managing funds and staffing, and documenting progress notes.

Qualifications

• Valid NYS Driver's License is required.
• Bachelor’s degree in Psychology, Social Work, Recreational Therapy or related field required.
• Associate's degree with one year of experience in planning recreational and social events for special needs populations.
• High School diploma with three years’ experience in planning events for special needs populations acceptable.

Responsibilities

• Educate and encourage residents to use leisure time constructively.
• Follow change-of-shift checklist and sign as needed.
• Plan special events for weekends or evenings.
• Coordinate events with Program Directors, including funds, vehicles, and staff.
• Meet with supervisor for supervision.
• Escort residents shopping for personal needs.
• Write Medicaid Progress Notes reflecting restorative services.

Skills

Coordination

Driver's license

Event planning

Education

Bachelor’s degree in Psychology, Social Work, Recreational Therapy or related field

Associate's degree in Psychology, Social Work, Recreational Therapy or related field

High School diploma

Job description

Activities Coordinator - Adult Residential - Full-Time

Job Description: Transitional Services for New York, Inc., not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs.

TSINY, a mental health services agency, is seeking an Activities Coordinator for its Residential Mental Health program located in Queens Village, New York. Travel between programs and offsite events are required.

Salary: $55,000 annually; $30.21 per hour; Full-Time.

Driver License Required.

Position Summary:

Coordinate recreational activities for the residents of Hope House I, Hope House II, Bronx II and The Williams. Establish and maintain a relationship with corporate sponsors to obtain tickets to offsite events. Organize special events, such as barbeques and Family and Friends Day events. Coordinate with other individuals in TSINY responsible for activity planning to integrate activities across TSINY programs and promote the development of healthy social networks for those involved in our programs.

Essential Functions:

• Educate and encourage residents to use leisure time appropriately and constructively.
• Follow procedure in accordance to change-of-shift checklist with oncoming shift and sign change-of-shift checklist where needed.
• Plan special events for weekends or evenings.
• Coordinate special events with Program Directors of the Community Residence Programs, including any funds needed, time of events, number of Agency vehicles needed, staff to be assigned, etc.
• Meet with supervisor for supervision.
• Escort residents shopping for personal needs.
• Write Medicaid Progress Notes reflecting restorative services, if applicable.
• Attend staff meetings. Read staff meeting minutes if absent.
• Coordinate Special Olympic activities.
• Post weekly activities/groups and excursions.
• Submit travel vouchers.
• Use petty cash to purchase recreation supplies.
• Update bulletin boards/decorate and coordinate activities for specific parties/holidays and birthdays.
• Coordination of annual "Family and Friends Day" events.
• Coordinate resident holiday activities and parties.
• Make sure Special Olympics medical forms are completed and returned.
• Teach residents socialization skills.
• Submit receipts for petty cash spent.
• Read Communication Logbook.
• Converse with shift going off duty for any pertinent information, i.e., appointments, overall residents’ behaviors, changes in medication, etc.
• Document in Communication Book any pertinent information regarding residents.
• Be able to sit or stand as needed, with or without reasonable accommodation.
• May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation.
• Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation.
• Driver's license required.
• During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan.

The following duties may be assigned as needed due to programmatic needs:

• Dispense and/or supervise morning, afternoon and evening medication. Initial medication book immediately after each individual medication is given to a resident.
• Follow procedure in accordance to change of shift checklist and sign.
• Assist with meal preparation when needed.
• Report any pertinent information regarding residents and facility to shift supervisor throughout your shift.
• Incident reports completed on same day of incident and report given to shift supervisor or administrators.
• Attend Agency-wide meetings.
• Attend special onsite and offsite training, seminars, conferences, etc.
• Be available to residents on an as-needed and crisis basis.
• Check revised schedules for possible changes in hours/shifts and for holiday coverage.
• Visit and document visits to hospitalized residents.
• Familiarization with personnel policy and emergency manuals.
• Submit time sheets bi-weekly.
• Provide supervision for residents during dining hours, if assigned.
• Make sure residents are dressed appropriately before leaving the facility.
• Attend job and Agency trainings as required to maintain compliance and ensure continued professional development.
• Perform other related duties as required.

Experience/Education/Skills/Abilities:

• Valid NYS Driver's License
• Bachelor’s degree in Psychology, Social Work, Recreational Therapy or related field Associate's degree in Psychology, Social Work, Recreational Therapy or related field plus one year's experience in planning recreational and social events for special needs populations.
• High School diploma plus three-years’ experience in planning recreational and social events for special needs populations.

The Ideal candidate will have:

• Experience coordinating.
• Large events (Family and Friends Day, holiday programming).
• Community partnerships/sponsorships.
• Special Olympics participation.
• Ability to drive a van confidently in NYC.

TSINY is an equal opportunity employer that is committed to a policy of nondiscrimination in accordance with Title VII of the Civil Rights Act, as well as the New York State Human Rights Law. TSINY prohibits discrimination against any employee or applicant for employment on the basis of race, creed, color, national origin, sex, gender, age, disability, marital status, sexual orientation, citizenship status, veteran status or other protected group status as provided by law in all employment decisions.