Activities Assistant - Part Time - Heartwood Lodge

Trinity Health Senior Communities; Meridian Charter Township (MI); On-site; USD 35,000 - 55,000; Part time

Job summary

A renowned healthcare facility seeks a detail-oriented Staffing Coordinator to manage scheduling and staff levels for optimal care delivery. This part-time role involves developing schedules, ensuring compliance with regulations, and supporting recruitment efforts. Ideal candidates will possess strong communication and organizational skills, with a preference for those with a background in healthcare administration.

Benefits

Paid holidays and generous Paid Time Off (PTO)

Up to $4,000 in tuition reimbursement annually!

Discounts with major vendors

Low cost medical, dental and vision insurance plans

Daily-pay options

Qualifications

• High school diploma or equivalent required.
• Previous experience in healthcare scheduling (1-3 years) preferred.
• Knowledge of Indiana state regulations regarding staffing is a plus.

Responsibilities

• Develop and maintain staff schedules for nursing and caregiving personnel.
• Adjust schedules for call-offs and employee requests.
• Communicate shift assignments and coverage needs effectively.

Skills

Communication

Organization

Problem-Solving

Education

High school diploma or equivalent

Associate’s or bachelor’s degree in healthcare administration

Tools

Scheduling software

Microsoft Office Suite

Job description

Employment Type:

Part time

Shift:

Day Shift

Description:

The Heartwood Lodge in Spring Lake Michigan, is seeking a detail-oriented and organized Staffing Coordinator to manage and oversee staff scheduling. This position plays a crucial role in ensuring that our facility is adequately staffed at all times, supporting our mission to provide compassionate, high-quality care to residents. The ideal candidate will have strong communication skills, the ability to handle last-minute changes, and experience in healthcare scheduling.

Key Responsibilities:

• Develop, coordinate, and maintain staff schedules for nursing and caregiving personnel.
• Ensure proper staffing levels are met to comply with state regulations and facility policies.
• Adjust schedules as needed to accommodate call-offs, vacations, and staff shortages.
• Communicate with employees regarding shift assignments, schedule changes, and coverage needs.
• Maintain accurate records of schedules, attendance, and time-off requests.
• Collaborate with the nursing department and administration to optimize staffing efficiency.
• Utilize scheduling software and maintain electronic and paper records.
• Assist with payroll processing by ensuring accurate timekeeping.
• Support recruitment efforts by identifying coverage gaps and working with HR on hiring needs.
• Address scheduling concerns and conflicts professionally and effectively.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree in healthcare administration or a related field preferred.
• Previous experience in healthcare scheduling (1-3 years), preferably in a long-term care or nursing home setting.
• Proficiency in scheduling software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational, problem-solving, and communication skills.
• Ability to handle high-pressure situations and make quick staffing adjustments.
• Knowledge of Indiana state regulations regarding staffing requirements in long-term care facilities is a plus.

What Perks and Benefits Can You Look Forward to?

• Paid holidays and generous Paid Time Off (PTO)
• Up to $4,000 in tuition reimbursement annually!
• Discounts with major vendors; AT&T, Verizon, Ford Motor Company, General Motors, Quicken Loans, AND MORE!
• Day 1 Benefits - Low cost medical, dental and vision insurance plans. Enjoy lower cost medical services when you visit facilities within the Trinity Health network.
• Daily-pay options
• Fast response interview times and job offers!

If you are a dedicated professional with a passion for ensuring quality care through efficient staffing, we invite you to apply for this vital role at The Sanctuary of Holy Cross LTC.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.