Act 101 Administrative Assistant - Part-time

Albright College; Reading (Berks County); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading college in Berks County is seeking a part-time Administrative Assistant to support the Promise Scholars Program. The role involves managing communications, maintaining records, and assisting with program operations. Ideal candidates will have strong organizational and communication skills, with a commitment to confidentiality and student support. This position offers a dynamic work environment within a diverse educational institution.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Flexibility to adjust schedules and tasks.

Responsibilities

• Act as the point of contact with students when the Director is unavailable.
• Prepare communications such as emails, invoices, reports, and other correspondence.
• Manage supplies by ordering office/school supplies and hospitality items.

Skills

Communication

Organizational Skills

Problem Solving

Multitasking

Empathy

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office Suite

Canva

Canvas

Job description

Act 101 Administrative Assistant - Part-time
Reading, PA Campus, 1621 N 13th St, Reading, Pennsylvania, United States of America
Req #1029 Friday, May 16, 2025

Position Summary:

Responsible for performing a variety of administrative duties in support of the Director of Promise Scholars/Promise Scholars Program. Ensures smooth operations of the program, including managing the lending library, Canvas page, and Peer Allies program. Works independently on many activities, should be reliable, have an interactive personality, and be committed to maintaining confidentiality at all times.

Essential job functions:

1. Act as the point of contact with students when the Director is unavailable.
2. Prepare communications such as emails, invoices, reports, and other correspondence.
3. Maintain records by creating, organizing, and maintaining electronic and physical filing systems.
4. Manage supplies by ordering office/school supplies, hospitality/promotional items, and researching vendors/suppliers.
5. Perform bookkeeping functions, including maintaining budgets, monitoring financial activity, and managing the Peer Allies payroll spreadsheet.
6. Greet students and visitors, answer questions, and seek assistance when needed.
7. Assist with programs by participating in meetings (including note-taking), Promise Scholars events, and other community activities.
8. Assist in all aspects of the Lending Library.
9. Supervise Peer Allies, including weekly documentation, check-ins, and trainings.
10. Assist with Promise Scholars Canvas pages by updating content and announcements.
11. Collaborate with other departments on campus.
12. Reserve space for events.
13. Create flyers for Promise Scholars events using Canva or other platforms.
14. Run errands as needed.
15. Perform other duties as assigned.

Qualifications/Skills:

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Proficiency in Canva and Canvas.
• Knowledge of office equipment such as printers and copiers.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively.
• Attention to detail and problem-solving skills.
• Excellent organizational and multitasking abilities.
• Flexibility to adjust schedules and tasks.
• Empathy towards students facing difficulties.
• Associate’s degree required; Bachelor’s degree preferred.

About Albright College

Founded in 1856, Albright College is the oldest higher education institution in Berks County and one of the most diverse colleges nationally. Recognized for social mobility, it hosts about 1,600 undergraduate students and emphasizes flexible curricula, close faculty mentorship, and experiential learning to help students exceed expectations. The college values diversity and inclusivity, actively encouraging applicants from all backgrounds.

About Reading, PA

Ranked as a top place to live and retire, Reading offers cultural attractions, festivals, outdoor activities, and sports. Its historic and scenic sites include Santander Arena, GoggleWorks Center for the Arts, Reading’s Pagoda, Blue Marsh Lake, and extensive biking and hiking trails.

Other details:

• Job Family: Support Staff
• Pay Type: Hourly

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