ACS- Fiscal Analyst

Community Safety Department; Albuquerque (NM); On-site; USD 52,000 - 76,000; Full time

Job summary

Community Safety Department in Albuquerque seeks a dedicated finance professional to manage a broad range of fiscal duties, including budgeting, accounts payable, purchasing, and accounts receivable, while coordinating with other city divisions and external agencies.

The role requires strong experience in financial analysis, budgeting, and accounting, with a focus on accuracy, compliance, and timely reporting to support department goals and the city’s financial health.

Qualifications

• Bachelor's degree in business administration, accounting or finance.
• Three (3) years of experience in financial analysis, budgeting, or accounting.
• Possession of a valid New Mexico Driver's License by date of hire.

Responsibilities

• Conduct, analyze and monitor a variety of fiscal activities for the assigned department including budgeting, accounts payable, purchasing, accounts receivable and various other accounting functions.
• Oversee, maintain, audit and modify the budget; prepare forecast; analyze budget trends related to revenues and expenditures; identify areas of concern; recommend appropriate actions.
• Oversee and maintain the department's purchasing functions; audit payments to vendors; monitor contractor and vendor compliance and adherence of contract specifications; respond to inquiries and research problems regarding unpaid vendor invoices and payment discrepancies; set-up new vendors as needed.
• Prepare and process department requisitions and purchase orders, professional/technical contracts and procurement contracts, for the purchase of supplies, services, and equipment; assist in the preparation of Requests for Proposals and Requests for Bids.
• Assist in analyzing the activity of assigned funds in the general ledger; revise any incorrect transactions or activities.
• Conduct financial research for assigned projects and programs; prepare financial status reports; collect data and develop various financial reports including forecasting needs and predicted expenditures.
• Assist in analyzing and reconciling asset and liability accounts; assist in preparing journal vouchers for corrections; process monthly transfers as required.
• Process, analyze and audit accounts receivable forms; deposit checks as needed into the appropriate account.
• Participate in the preparation of the annual budget revenue and expenditure; prepare monthly financial reports.
• Assist in the preparation of the comprehensive annual financial report; prepare trial balances and financial statements; provide technical assistance to independent auditors during the annual audit.
• Participate in the development of policies and procedures. Monitor work activities to ensure compliance with established policies and procedures.
• Provide technical assistance and training to staff in matters related to financial accounting and budgeting.
• Serve as a resource for the assigned department's financial activities with other City departments, divisions, outside agencies and the public; prepare reports and make presentations to various City agencies as necessary.
• May participate in monitoring payroll functions for assigned department; recommend and implement modifications to systems and procedures as needed.
• Research and approve all purchase order adjustments; revise orders according to contract obligations; research invoices for problems in billing.

Skills

Budgeting

Accounts payable

Purchasing

Accounts receivable

Financial analysis

Education

Bachelor's degree in business administration, accounting or finance

Job description

Conduct, analyze and monitor a variety of fiscal activities including budgeting, accounts payable, purchasing, accounts receivable and various other accounting functions; coordinate assigned activities with other divisions, outside agencies and the general public and provide highly responsible and complex staff assistance to assigned supervisory or management staff.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

ESSENTIAL FUNCTIONS:

1. Conduct, analyze and monitor a variety of fiscal activities for the assigned department including budgeting, accounts payable, purchasing, accounts receivable and various other accounting functions.
2. Oversee, maintain, audit and modify the budget; prepare forecast; analyze budget trends related to revenues and expenditures; identify areas of concern; recommend appropriate actions.
3. Oversee and maintain the department's purchasing functions; audit payments to vendors; monitor contractor and vendor compliance and adherence of contract specifications; respond to inquiries and research problems regarding unpaid vendor invoices and payment discrepancies; set-up new vendors as needed.
4. Prepare and process department requisitions and purchase orders, professional/technical contracts and procurement contracts, for the purchase of supplies, services, and equipment; assist in the preparation of Requests for Proposals and Requests for Bids.
5. Assist in analyzing the activity of assigned funds in the general ledger; revise any incorrect transactions or activities.
6. Conduct financial research for assigned projects and programs; prepare financial status reports; collect data and develop various financial reports including forecasting needs and predicted expenditures.
7. Assist in analyzing and reconciling asset and liability accounts; assist in preparing journal vouchers for corrections; process monthly transfers as required.
8. Process, analyze and audit accounts receivable forms; deposit checks as needed into the appropriate account.
9. Participate in the preparation of the annual budget revenue and expenditure; prepare monthly financial reports.
10. Assist in the preparation of the comprehensive annual financial report; prepare trial balances and financial statements; provide technical assistance to independent auditors during the annual audit.
11. Participate in the development of policies and procedures. Monitor work activities to ensure compliance with established policies and procedures.
12. Provide technical assistance and training to staff in matters related to financial accounting and budgeting.
13. Serve as a resource for the assigned department's financial activities with other City departments, divisions, outside agencies and the public; prepare reports and make presentations to various City agencies as necessary.
14. May participate in monitoring payroll functions for assigned department; recommend and implement modifications to systems and procedures as needed.
15. Research and approve all purchase order adjustments; revise orders according to contract obligations; research invoices for problems in billing.

When Assigned to Parks and Recreation:

1. Conduct, analyze and monitor a variety of fiscal activities for the assigned department including budgeting, accounts payable, purchasing, accounts receivable, grants, and various other accounting functions.

SUPPLEMENTAL FUNCTIONS:

1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fiscal management.
2. Perform related duties and responsibilities as required.
3. Provide back up support to staff and fiscal manager as required.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelor's degree in business administration, accounting or finance; and

Three (3) years of experience in financial analysis, budgeting, or accounting.

ADDITIONAL REQUIREMENTS:

• Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
• Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Environmental:

Office environment.

Physical:

Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time.