Acquisitions Assistant

Yale University; New Haven (CT); On-site; USD 34,000 - 40,000; Full time

Job summary

Yale University in New Haven, CT, is seeking a Monographic Processing Assistant to perform varied manual and computer tasks related to receipt and preparation of monographs across formats. Responsibilities include receiving, shelving, catalog prep, and invoice processing in a busy library setting.

The position requires two years of related work experience and a high school diploma or equivalent, with strong computer and Office skills and the ability to work independently or in a team on-site at

Qualifications

• Two years of related work experience and a high school education or equivalent.
• Proficiency with Microsoft Office applications (Word/Excel) and basic computer skills.
• Ability to work both independently and in a team.

Responsibilities

• Searches for bibliographic information in databases and systems.
• Processes and maintains records of materials received and sent out.
• Checks, prepares and processes invoices for payment.
• Prepares orders, receives, verifies, and records receipts of serials and monographs.
• Keyboards correspondence, forms and reports.
• Prepares materials for microfilming and inspects film quality.
• Maintains statistics and may provide work direction.
• Performs clerical functions incidental to library activities.

Skills

Microsoft Office

Email & Internet

Teamwork

Education

High school diploma or equivalent

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range

$25.41

Job Requisition ID

137661WD

Overview

Under the general supervision of a Monographic Processing Services manager, performs a broad range of manual and computer tasks associated with receipt and physical processing and preparation of monographs in a variety of formats, including but not limited to receiving, unwanted gifts processing, shelf preparation, and record maintenance. Unpacks, shelves, charges and routes incoming materials. Verifies and sorts materials in preparation for receipt. Sorts and distributes mail. Reviews incoming shipments for accuracy and completeness and resolves problems with shipments. Affixes fund donor bookplates, barcodes and security devices to materials. Tracks materials routed to other teams, units, departments or libraries. Labels and stamps some materials. Performs scanning and digitization tasks for Acquisitions, including OnBase scanning, OnBase data entry and LSP invoice record creation, and vendor-supplied electronic invoice processing. Prepares and researches outstanding Amazon invoices. Creates purchase orders for approval and “add book” receipts for records loaded from vendors through an automated process or at the level of individual record retrieval. Prepares items for the shelf or transfer to Collections Services and Operations, including processing of shelf-ready items. Enters statistics into spreadsheet or database software; may compile or tabulate statistics. Performs additional related clerical functions incidental to library activities. May contribute to the development of workflow and procedure documentation. May provide work direction and training to student employees.

Required Skills and Abilities

1. Good computer hardware and software skills, including demonstrated proficiency in using multiple Microsoft Office applications (e.g. Word, Excel), email and Internet searching and online systems.
2. Good interpersonal skills. Good written and oral communications skills, including ability to use electronic communications in a timely manner.
3. Ability to work both independently and in a team. Ability to establish and maintain effective, supportive-productive relationships with colleagues and vendors. Must be able to work with faculty, staff, students, and other library patrons in a culturally diverse environment.

Preferred Skills and Abilities

Familiarity with a second language in addition to English.

Physical Requirements

1. Ability to push heavy book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time.

Principal Responsibilities

1. Searches for bibliographic information in database, catalog and/or files with supplied source material. Uses computer terminal to input and retrieve records.
2. Processes and maintains records of materials received and sent out.
3. Checks, prepares and processes invoices for payment.
4. Prepares orders, receives, verifies, and sorts and records the receipt of serials and monographs. Adds issues and claims missing issues.
5. Keyboards correspondence and acknowledgement letters, forms, reports and other documents.
6. Prepares materials for microfilming. Inspects film for quality and completeness.
7. Maintains statistics. May instruct or provide work direction.
8. Performs clerical functions incidental to library activities.

Required Education and Experience

Two years of related work experience and a high school level education; or an equivalent combination of experience and education.

Original Job Posting Date

09/30/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade B

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Location

344 Winchester Avenue, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific dutiesand responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.