ACORE Accounting Associate

ACORE; Washington (District of Columbia); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Robust health care options

Generous vacation policy with 15 days

11 federal holidays, plus the week off

Paid parental leave

Hybrid work schedule in DC

401(k) with employer contribution

Educational assistance

Talented team with mission-focus

Job summary

ACORE in Washington, DC is seeking an Accounting Associate to manage day-to-day accounting, including accounts payable and receivable, reconciliations, and month-end close entries in Sage Intacct. This hands-on role sits on a small finance team where accuracy and audit readiness matter for our nonprofit mission in clean energy policy.

You’ll work with an outsourced accounting provider and internal staff, ensuring clean books, timely follow-ups, and clear communication.

Qualifications

• Working knowledge of GAAP and applying it to journal entries, accruals, reconciliations, and revenue recognition.
• Bachelor's degree in accounting or related field and 2+ years of experience in accounting, AP/AR, or a similar role.
• Experience with Sage Intacct, Ramp, and HubSpot.

Responsibilities

• Accounts Payable: Review invoices, code to accounts, process payments through Ramp, maintain vendor records, reconcile Ramp credit card activity, process employee reimbursements, answer questions about payment status.
• Accounts Receivable: Invoice dues, track collections with membership team, record event registrations and sponsorship revenue, manage receivables, track grant receivables and prepare draw requests, reconcile Sage Intacct revenue with HubSpot records.
• General Ledger and Month-End Close: Prepare GAAP journal entries, bank reconciliations, month-end close workbooks, and depreciation schedules.
• Audit, Tax, and Compliance Support: Prepare schedules for annual audit, Form 990 and 1099 materials, follow controls and document procedures.

Skills

GAAP knowledge

Attention to detail

Discretion with confidential info

Strong communication

Education

Bachelor's degree in accounting or related field

2+ years accounting experience

Tools

Sage Intacct

Ramp bill pay

HubSpot

Job description

Who We Are

ACORE is a nonpartisan nonprofit organization that operates at the intersection of affordability, reliability, and clean energy deployment. Our work is focused on stabilizing energy prices, strengthening the electric grid, and driving investment in cost-effective technologies to ensure that clean energy delivers for people, businesses, and the U.S. economy

Who We’re Looking For

ACORE is hiring an Accounting Associate to manage day-to-day accounting. The role covers accounts payable and receivable, reconciliations, and month-end close entries in Sage Intacct and is supported by an outsourced accounting and financial services team. This is a hands‑on role for someone who likes clean books, follows up on loose ends, and wants to grow on a small finance team where their work is visible. Your work keeps ACORE's finances accurate and audit‑ready, so our team can focus on uniting the builders, investors, and decision‑makers powering American clean energy.

What You’ll Do

Accounts Payable

• Review invoices for documentation and approval. Code them to the correct accounts, departments, and projects, and process payments through Ramp bill pay.
• Set up and maintain vendor records, including W‑9 collection.
• Reconcile Ramp credit card activity monthly, making sure each transaction has a receipt, coding, and approval under ACORE policy.
• Process employee expense reimbursements.
• Answer vendor and staff questions about payment status.

Accounts Receivable

• Invoice membership dues and track collections, working with the membership team on past‑due accounts.
• Record event registration and sponsorship revenue and manage the related receivables.
• Track grant receivables and prepare draw requests according to grant terms, working with program staff.
• Record deposits promptly and reconcile Sage Intacct revenue to HubSpot membership and event records each month.

General Ledger and Month-End Close

• Prepare journal entries under GAAP, including accruals, prepaids, deferred revenue, and allocations.
• Prepare monthly bank, credit card, and balance sheet reconciliations.
• Prepare month‑end close workbooks for review.
• Maintain fixed asset and depreciation schedules.

• Prepare monthly Shared Services billing from ACORE (c3) to ACORE Action (c4)

Audit, Tax, and Compliance Support

• Prepare schedules and supporting documentation for the annual audit.
• Compile materials and support for Form 990 and annual 1099 reporting.
• Follow internal controls, suggest improvements, and document procedures as processes change.

The Must Haves

• Working knowledge of GAAP and experience applying it to journal entries, accruals, reconciliations, and revenue recognition.
• Bachelor's degree in accounting or a related field (preferred) and 2+ years of experience in accounting, AP/AR, or a similar role.
• Experience with accounting software (Sage Intacct), online bill pay (Ramp), and CRM systems (HubSpot).
• Nonprofit accounting experience, including grants and restricted funds, and experience supporting an annual audit, is a plus.
• High attention to detail, reliable follow-through, and discretion with confidential information.

The Perks of Working at ACORE

• Competitive salary.
• Robust health care options.
• Generous vacation policy with 15 vacation days in your first year.
• 11 federal holidays, plus the week between Christmas and New Year's.
• Paid parental leave.
• Hybrid work schedule with three days a week in the office in Washington, DC.
• 401(k) retirement plan that includes an employer contribution.
• Educational assistance program.
• Talented team members who care deeply about our mission and one another.

Salary: $65,000-$80,000

Non-Discrimination

ACORE is committed to workplace diversity and inclusion. We are an equal‑opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.