Accts Receivable Rep, Zoro Tools

Zoro Tools; Chicago (IL); Remote; USD 24,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Paycheck advance

PTO 18 days

401(k) match

Employee discounts

Parental leave

Safety shoes

Job summary

Zoro is seeking an Accounts Receivable Cash Applications Specialist to join our remote Finance team. You will apply customer payments, reconcile cash receipts, and maintain AR records under supervision, supporting month-end close and process improvements.

In this role you will handle ACH, wire, credit card, lockbox, and check payments in ERP, resolve discrepancies, and collaborate with Collections and Customer Service to resolve questions. We value accuracy, organization, and clear communication.

Qualifications

• Experience processing or reconciling financial transactions in an ERP system.
• Ability to research and resolve payment discrepancies using source documents.
• Clear written and verbal communication with customers and internal partners.
• Strong organization and ability to meet deadlines in a high-volume environment.
• Experience with high-volume cash application and lockbox processing.

Responsibilities

• Apply customer payments to the correct invoices in the ERP system (ACH, wire, credit card, lockbox, checks).
• Reconcile bank activity, lockbox files, and payment platform records against daily cash receipts; investigate discrepancies using source documents.
• Research and resolve unapplied cash, short payments, overpayments, duplicate payments, and remittance discrepancies; elevate exceptions.
• Prepare and post approved write-offs, discounts, deductions, and other adjustments within authority; route items needing approval to the owner.
• Maintain complete records of cash applications, adjustments, and account activity with internal controls.
• Respond to customer and internal questions about payment status and remittance by phone and email.
• Partner with Collections and Customer Service to resolve account questions.
• Support month-end cash reconciliation, reporting, and AR journal-entry documentation.

Skills

ERP experience

Cash application

Communication skills

Attention to detail

High-volume processing

Independent work

Education

High school diploma or GED

Tools

NetSuite

Google Workspace

Job description

Work Location Type:

Remote

About Zoro:

Zoro is an eCommerce company that's on a mission to help business owners get everything they need to run their businesses and thrive-from office supplies to power tools. But we're way more than a website. We're a team of great people with an award-winning culture. Check us out and see for yourself!

Compensation:

This position is hourly. The anticipated base pay compensation range for this position is $17.26 and$28.80

Rewards and Benefits:

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

For additional information and details regarding Zoro's benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Zoro reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Job Summary

The Accounts Receivable Cash Applications Specialist applies customer payments, reconciles cash receipts, and maintains accurate accounts receivable records. Working under general supervision, this role follows established procedures to resolve payment discrepancies, coordinate with customers and internal partners, and elevate exceptions as needed. The specialist also supports month-end close and process improvement work.

Duties and Responsibilities

• Apply customer payments-including ACH, wire, credit card, lockbox, and check payments-to the correct invoices in the ERP system.
• Reconcile bank activity, lockbox files, and payment platform records against daily cash receipts; investigate discrepancies using source documents.
• Research and resolve unapplied cash, short payments, overpayments, duplicate payments, and remittance discrepancies; elevate exceptions outside assigned authority.
• Prepare and post approved write-offs, discounts, deductions, and other adjustments within assigned authority; route items requiring approval to the appropriate owner.
• Maintain complete records of cash applications, adjustments, and account activity, following internal controls and segregation-of-duties requirements.
• Respond to customer and internal questions about payment status, account balances, and remittance application by phone and email.
• Partner with Collections and Customer Service to resolve account questions.
• Support month-end cash reconciliation, reporting, accounts receivable journal-entry documentation, process documentation, and assigned testing or data validation.

Qualifications

• High school diploma or GED required.
• Two or more years of experience in a combination of Accounting, Credit, Collections, Customer Service, or Finance required.

Knowledge, Skills, and Abilities

• Experience processing or reconciling financial transactions in an ERP system or similar business application.
• Ability to research and resolve payment discrepancies using source documents and established procedures.
• Clear written and verbal communication with customers and internal partners.
• Ability to use spreadsheet, email, and document applications to record and communicate account information.
• Strong organization and follow-through; able to prioritize daily work and meet deadlines.
• Accuracy, attention to detail, and problem-solving skills in a high-volume environment.
• Ability to work independently and collaboratively, follow documented controls, and elevate exceptions appropriately.
• Experience with high-volume cash application, lockbox processing, or multiple payment methods.
• Working ability in NetSuite and Microsoft or comparable Google Workspace applications.

Zoro is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.