Accounts Specialist

Lorain County Public Health-; Elyria (OH); On-site; USD 25,000 - 32,000; Full time

Job summary

Lorain County Public Health in Elyria is seeking an enthusiastic Account Specialist to handle financial and records tasks in the Administrative Services Division. The role emphasizes meticulous data entry, invoice processing, and strong customer service in a fast-paced, team-oriented environment.

Responsibilities include reviewing mileage, processing vendor invoices, preparing invoices, maintaining records, and generating reports.

Qualifications

• Requires strong attention to detail and accuracy.
• Experience with billing, invoicing, and data entry.
• Proficient with MS Office and Google Suite.
• Excellent communication and customer service skills.

Responsibilities

• Review mileage reimbursement for accuracy.
• Review vendor invoices and process for payment.
• Create voucher sheets and batches for accounts payable.
• Record receipts in tracking system.
• Assign account numbers for purchase orders.
• Perform cost analysis for grant and program activities.
• Prepare LCPH invoices for program billing.
• Process data and statistical information for reports and applications.
• Manage and update databases, spreadsheets, and electronic records systems.
• Sort items alphabetically, numerically, or by subject matter.
• Serve as back-up for Payroll.
• Serve as back-up for Accounts Receivable - process receipts and verify accuracy.
• Deliver excellent customer service; answer agency telephone system and greet/direct the public.
• Communicate information clearly with staff, public, and external partners.
• Work collaboratively on team projects.
• Maintain confidentiality and secure handling of sensitive data.
• Other duties as assigned

Skills

Data entry

Accounts payable

Spreadsheet skills

Customer service

Communication

Confidentiality

Teamwork

Education

High school diploma or equivalent

Tools

Excel

Google Suite

Microsoft Office

Electronic records systems

Job description

Lorain County Public Health is looking for an enthusiastic and detail-oriented professional to join our team as a full-time Account Specialist in the Administrative Services Division!

If you’re passionate about making a difference, supporting a healthy community, and thriving in a fast-paced, team-focused environment, we want to hear from you! This is an exciting opportunity to assist with meaningful public health initiatives while working alongside a dedicated and supportive team.

Typical Schedule: Monday – Friday, 8:00 a.m. to 4:30 p.m. Occasional evenings and weekends as needed.

Under the guidance of the Administrative Services Supervisor, this position offers a variety of engaging responsibilities in a collaborative environment, including:

• Assisting and supporting the public
• Utilizing electronic record systems and performing data entry
• Preparing documents, typing correspondence, and maintaining records
• Processing fee statements, calculations, and balancing functions
• Organizing, retrieving, and maintaining files and data
• Creating and updating spreadsheets and reports
• Communicating program progress or issues to the team
• Managing incoming calls through a multi-line telephone system

In this role, flexibility and teamwork are essential, as you may also assist with additional duties and emergency operations when needed.

ESSENTIAL JOB DUTIES

1. Review mileage reimbursement for accuracy
2. Review vendor invoices and process for payment
3. Create voucher sheets and batches for accounts payable
4. Record receipts in tracking system
5. Assign account numbers for purchase orders
6. Perform cost analysis for grant and program activities
7. Prepare LCPH invoices for program billing
8. Process data and specific statistical information accurately for reports and special applications and report at team meetings
9. Manage and update databases, spreadsheets, and electronic records systems
10. Sort items alphabetically, numerically, or by subject matter; maintain updated records and forms
11. Serve as back-up for Payroll
12. Serve as back-up for Accounts Receivable - process receipts and verify accuracy
13. Deliver excellent customer service; answer agency telephone system and greet/direct the public; answer questions and provide information
14. Communicate information, both in writing and verbally, in a clear and concise manner with staff, public, and external partners
15. Work collaboratively on team projects
16. Maintain confidentiality and secure handling of sensitive data
17. Other duties as assigned

MAJOR WORK CHARACTERISTICS

Strong knowledge of Excel spreadsheets is required. Prior office experience is highly preferred. Education or experience in business, accounting, finance, or a related field is highly preferred. Extremely detail-oriented; proficient computer skills; comfortable with Microsoft Office and Google Suite; experience with electronic records systems; communicate effectively verbally and in writing; calm in a fast-paced environment; team player.

PHYSICAL REQUIREMENTS & UNUSUAL WORKING CONDITIONS:

Able to lift objects weighing up to twenty-five (25) pounds. This position is office-based at LCPH and may require travel across Lorain County. Must be able to sit and stand for long periods and bend and stretch as needed throughout the workday.

REQUIRED

Possession of a high school diploma or equivalent. Possession of a valid Ohio driver’s license with ongoing proof of auto insurance and ability to travel with reliable transportation.

COMPENSATION:

$18.06-$23.07/hour plus excellent benefits package which includes medical, vision, dental, and life insurance plus paid vacation, personal leave, holidays, and sick leave.

Starting pay will be determined based on relevant experience, qualifications, and alignment with our established pay structure.

Equal Opportunity Employer M/F