Accounts Receivables Specialist

Innovative Solutions; City of Rochester (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Innovative Solutions in Rochester, NY seeks an Accounts Receivable Specialist to manage the full billing and project setup lifecycle, from invoice preparation to project setup in Sage Intacct and Datto. You will own day-to-day AR operations across billing, reporting, and reconciliations, contributing to revenue and month-end close with real ownership of financial processes.

You will collaborate with the Senior Revenue Accountant and Director of Accounting, ensuring accurate invoicing, timely

Qualifications

• Experience with Accounts Receivable is required.
• Proficiency with Microsoft Excel (pivot tables, spreadsheets, etc.) is essential.

Responsibilities

• Prepare invoice exports and ensure invoices are generated and delivered accurately.
• Generate new invoices and submit them for payment via payment portal.
• Run aging reports daily and make collection calls on outstanding receivables.
• Update Senior Revenue Accountant and Director of Accounting on collections progress.
• Set up all projects in Sage Intacct and Datto and manage AR inbox.
• Respond to customer inquiries and manage project changes and milestone dates.
• Run invoice, aging, and backlog reports daily to monitor financial health.
• Perform general ledger entries and customer reconciliations.

Skills

Accounts Receivable

Excel

Education

Associate's degree in accounting

Tools

Sage Intacct

Job description

As an Accounts Receivable Specialist, you'll manage the full billing and project setup lifecycle for Innovative Solutions - from invoice preparation and daily collection calls to project setup in Sage Intacct and Datto. You'll own the day-to-day AR operations across billing, reporting, and reconciliations, while supporting revenue and month-end close functions. Real ownership of critical financial processes, real impact on the organization.

What You'll Do

• Prepare invoice exports and ensure invoices are accurately generated and delivered
• Generating new invoices and submitting them for payment via payment portal
• Run aging reports daily and make collection calls on outstanding receivables
• Update the Senior Revenue Accountant and Director of Accounting daily on collections progress and elevate delinquent accounts as needed
• Review the AR inbox and set up all projects in Sage Intacct and Datto
• Manage the AR Inbox and respond to customer inquires
• Manage project changes including updates to dates, active contracts, and other project parameters
• Keep milestone dates updated based on communication from Project Managers
• Run invoice, aging, and backlog reports daily to monitor financial health
• Perform general ledger entries and customer reconciliations
• Assist with accounting projects, audits, or other related tasks and responsibilities as assigned

How You'll Be Successful

• Impeccable attention to detail and enormously high standards for accuracy
• Collaborative team player, highly coachable, and open to feedback
• Highly adaptive and accepting of constant change
• Eager to find efficient ways to improve processes and workflows
• Tech-savy, with the strong motivation to learn new systems

Required Skills

• Experience with Accounts Receivable required
• High degree of proficiency with Microsoft Excel (pivot tables, spreadsheets, etc.)

Preferred

• Associate's degree in accounting or a similar field
• Prior collections experience
• Experience with accounting software ( Sage Intact) preferred
• Exceptional problem-solving skills
• Uncompromised integrity
• Self-motivation, with strong drive and ambition

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The salary range provided is a general guideline. When extending an offer, Innovative considers factors including, but not limited to, the responsibilities of the specific role, market conditions, geographic location, as well as the candidate’s professional experience, key skills, and education/training.