Accounts Receivable Supervisor

Hei Hotels Inc.; The Woodlands (TX); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical insurance and Dental

Vision insurance

Paid vacation and sick leave

Holiday pay

Pet insurance

401(k) with company match

Hotel room discounts

Job summary

HEI Hotels & Resorts seeks an Accounts Receivable Supervisor to oversee night audit receivables, post city ledger payments, and manage billing and credit collections. The role emphasizes accuracy, coding consistency, and timely processing of invoices in a hotel accounting environment.

The ideal candidate will have a Bachelor’s Degree in Accounting, hotel accounting experience, and strong organizational and communication skills to coordinate with Controllers and department heads.

Qualifications

• Bachelor’s Degree in Accounting is preferred.
• Accounting and hotel experience are preferred.
• Strong organizational and communication skills required.

Responsibilities

• Sort and verify accuracy of night audit work focusing on receivables and billing.
• Post city ledger payments and reconcile city ledger accounts.
• Perform follow-up billing and credit collection documentation as needed.
• Reconcile credit card backup with General Cashier Summary and address discrepancies.
• Set up new vendor accounts per established credit policy and maintain logs.
• Process and pay invoices timely with proper approvals and coding.

Skills

Attention to detail

Organizational skills

Effective communication

Accounting software

Education

Bachelor’s Degree in Accounting

Job description

Accounts Receivable Supervisor# Career Opportunities at HEI Hotels & Resorts## Accounts Receivable SupervisorApply: On-Site: The Woodlands Resort - The Woodlands, TX: Full time: Posted Today: JR120527**About Us**The Woodlands Resort, Curio Collection is the perfect retreat in the Houston Area, and only 2 miles away from The Woodlands Waterway. The resort is celebrating 50 years along with The Woodlands township. At HEI, we recognize that our enormous success is solely the result of our greatest asset: Our People. Where people work is a choice. Against that choice, our greatest obligation is to ensure day in and day out that our associates have the compensation and benefits they deserve and industry leading tools, training and support that they need to excel. At HEI, simply said, we honor the privilege of our associates choosing us by investing in and making them more valuable.Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.**Compensation**Salary Range: $25.00 - $25.00 Hourly### Tipped/Service Charge Eligible? No### Discretionary Performance Bonus Eligible? No**Overview**Assist Controller in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.### **Essential Duties and Responsibilities*** Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.* Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.* Set up new accounts in accordance with established credit policy.* Assist in reconciling open account status items.* Input General Cashier Summary and maintain binder.* File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.* Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.* Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.* Process all approved invoices for payment, ensure all appropriate signatures and back-up attached.* Pay all hotel invoices in a timely manner ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.* Handle all vendor inquiries and reconcile vendor statements.* Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.* Interface checks and submit a log of all manual checks to the Controller.* Comply with attendance rules and be available to work on a regular basis.* Perform any other job-related duties as assigned.**Qualifications and Skills*** Bachelor’s Degree in Accounting preferred.* Accounting and Hotel experience preferred.* Strong organizational skills with attention to detail.* Ability to compile facts and figures.* Ability to operate personal computer and calculator.* Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.## **Benefits**HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.### HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.