Accounts Receivable Specialist: Invoicing & Collections Pro

Klosterman Baking Company; Hebron Estates (KY); On-site; USD 42,000 - 58,000; Full time

Job summary

Klosterman Baking Company is seeking an Accounts Receivable Specialist to manage payments, maintain customer records, and support cash flow goals. You will process payments, generate invoices, monitor overdue accounts, and resolve billing discrepancies in a professional office setting.

The role requires 2+ years in AR or related accounting, strong Excel and ERP familiarity, and a commitment to accurate, timely invoicing. Monday–Friday, full-time hours, with occasional peak periods.

Qualifications

• High school diploma or equivalent.
• 2+ years of accounts receivable or related accounting experience.
• Proficiency with accounting software and Microsoft Excel.

Responsibilities

• Process and apply incoming payments via check, ACH, or credit cards.
• Generate and send invoices and statements to customers.
• Monitor accounts for overdue payments and follow up on past due balances.
• Investigate and resolve payment discrepancies and billing issues.
• Maintain accurate receivables records and assist month-end close.
• Support audits with requested documentation.
• Respond promptly to customer inquiries.
• Assist customers with AR portal setup and troubleshooting.
• Communicate with internal departments to ensure accurate invoicing.

Skills

Accuracy

Communication

Time Management

Customer Service

Problem Solving

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Dynamics

SAP

Job description

The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate records of customer accounts, and ensuring timely collection of outstanding invoices. This role works closely with customers, sales, and internal teams to resolve billing issues, apply payments, and support cash flow goals.

Essential Functions

• Process and apply incoming payments via check, ACH, or credit cards
• Generate and send invoices and account statements to customers upon request
• Monitor accounts for overdue payments and follow up on past due balances
• Investigate and resolve customer payment discrepancies and billing issues
• Communicate with internal departments to ensure accurate invoicing and documentation
• Maintain accurate and organized records of all receivables activity
• Assist with month-end close by preparing AR aging statements and account reconciliations
• Support the finance team during audits with requested documentation
• Respond promptly and professionally to customer inquiries
• Assist customers in set-up / accounts receivable portal troubleshooting
• Other duties as assigned.

Core Competencies

• Accuracy and Attention to Detail
• Communication
• Time Management
• Customer Service
• Problem Solving

Job Specific Competencies

• Proficiency with accounting software and Microsoft Excel
• Familiarity with invoicing and collections best practices
• Understanding of basic accounting principles
• Ability to manage multiple accounts and prioritize workload

This role operates in a professional office environment.

Physical Demands

• Prolonged periods sitting and working on a computer
• Occasional lifting of files or documents up to 10 pounds

Expected Hours of Work

Monday through Friday, full-time hours. Occasional extended hours during peak periods.

Travel

None.

Required Education and Experience

• High school diploma or equivalent
• 2+ years of experience in accounts receivable, billing, or related accounting role

Preferred Education and Experience

• Experience with ERP systems such as Microsoft Dynamics or SAP

Klosterman Baking Company is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.