Accounts Receivable Specialist — Invoicing & Collections

Servpro Industries, Inc.; Pflugerville (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

Competitive salary

Dental insurance

Job summary

SERVPRO Team Jones is seeking an organized Accounts Receivable Specialist to manage invoicing, collections, and receivables, ensuring timely payments and accurate records. The role requires strong accounting skills and customer service to communicate with customers, insurance carriers, and commercial clients regarding balances.

The AR Specialist will generate invoices, monitor aging, apply payments, resolve discrepancies, and assist with month-end closing.

Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Monitor aging reports and outstanding account balances.
• Apply customer payments, checks, ACH deposits, and credit card transactions.
• Research and resolve billing discrepancies.
• Maintain accurate customer account records.
• Ensure all receivables are properly documented and reconciled.
• Conduct collection efforts on past-due accounts.
• Contact customers, insurance carriers, property managers, and commercial clients regarding outstanding balances.
• Negotiate payment arrangements when necessary.
• Follow up on overdue invoices to reduce aging and improve cash flow.
• Escalate delinquent accounts to management as appropriate.
• Review completed jobs for billing accuracy.
• Coordinate with project managers and office staff to ensure all required documentation is included with invoices.
• Assist with insurance claim billing and documentation requests.
• Submit invoices and supporting documents to insurance carriers, TPAs, and commercial accounts.
• Monitor claim and payment statuses.
• Reconcile customer accounts and resolve discrepancies.
• Research unapplied payments and billing issues.
• Maintain detailed records of collection activities and account communications.
• Assist with month-end closing activities related to receivables.
• Prepare aging and collections reports.
• Respond to customer billing questions and account inquiries.
• Provide excellent customer service while maintaining professionalism during collections conversations.
• Build positive relationships with customers and business partners.
• Work closely with operations teams to resolve billing concerns efficiently.
• Maintain organized electronic and physical records.
• Assist the Accounting Manager with reporting and special projects.
• Support audits and financial reviews as needed.
• Ensure compliance with company policies and accounting procedures.

Job description

SERVPRO Team Jones is seeking an organized Accounts Receivable Specialist to manage invoicing, collections, and receivables, ensuring timely payments and accurate records. The role requires strong accounting skills and customer service to communicate with customers, insurance carriers, and commercial clients regarding balances.

The AR Specialist will generate invoices, monitor aging, apply payments, resolve discrepancies, and assist with month-end closing.