Accounts Receivable Specialist, Cash Application

raymondwestnorth; Cypress (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with Company Match

Paid Time Off

Holiday Pay

Job summary

Raymond West is seeking an Accounts Receivable Specialist, Cash Applications, to accurately process customer payments from multiple methods and keep records up to date. You will reconcile daily payments, apply funds to AR, and collaborate with internal teams in a fast-paced office environment.

The role requires strong communication, attention to detail, and proficiency with MS Office and ERP systems. This full-time position offers competitive benefits and growth opportunities.

Qualifications

• Associate degree in Accounting, Business Administration, Finance, or a related field
• 3–6 years of accounts receivable or cash applications experience or equivalent
• Experience using ERP systems and electronic payment processing platforms

Responsibilities

• Reconcile daily wire transfer and ACH reports for accurate posting
• Process daily lockbox files, bank deposits, and credit card activity
• Apply customer payments to AR records per procedures
• Research account information and payment history to resolve issues
• Provide backup support for Administrative tasks as needed

Skills

Communication

Organization

Microsoft Office

Reading & interpreting documents

Public speaking

Education

Associate degree in Accounting, Business Administration, Finance, or related field

Tools

ERP systems

Electronic payment processing platforms

Job description

Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their business up and running.

The Accounts Receivable Specialist, Cash Applications is responsible for accurately processing and applying customer payments received through various payment methods, including wire transfers, ACH payments, lockbox deposits, credit card transactions, and checks. This position performs daily payment and bank report reconciliations to ensure customer accounts are updated accurately and timely while maintaining organized records and documentation. Additional responsibilities include researching account information, preparing departmental documentation, and assisting with special projects and other duties as assigned. This position follows established procedures and works collaboratively with internal teams to support efficient cash application and accounts receivable processes.

Duties and Responsibilities

Primary duties and responsibilities will vary with the specific position. Typical responsibilities are listed below. This list is not inclusive.

• Reconcile daily wire transfer and ACH payment reports to ensure accurate and timely posting of customer payments.
• Download, review, and process daily lockbox files, bank deposits, and credit card payment activity.
• Reconcile credit card payments to support documentation and investigate discrepancies as needed.
• Process live check payments utilizing check scanning and reader equipment.
• Accurately apply customer payments to accounts receivable records in accordance with established procedures.
• Process customer credit card transactions and maintain related documentation.
• Research account information, payment history, and supporting records to resolve payment application issues and inquiries.
• Prepare copies, reports, and other documentation to support departmental operations.
• Provide backup support for the Administrative Associate, assisting with administrative tasks during absences.
• Maintain organized records and documentation in accordance with company policies and procedures.
• Assist with special projects, process improvement initiatives, and other duties as assigned by management.

Required Skills/Abilities

• Excellent written and verbal communication skills
• Excellent Organizational Time Management skills
• Proficient in Microsoft office Suite and similar software
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of customers or employees of the organization.
• Must be able to maintain effective working relationships with employees, Co-Wokers, and Managers in other departments
• Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required.
• Knowledge of accounts receivable principles, cash application processes, and payment posting procedures.
• Ability to accurately process and reconcile high volumes of customer payments from multiple payment sources, including ACH, wire transfers, lockbox deposits, checks, and credit card transactions.
• Strong attention to detail with the ability to identify discrepancies and ensure accuracy in financial records.
• Effective analytical and problem-solving skills to research payment issues and resolve account discrepancies.
• Ability to prioritize multiple tasks, manage competing deadlines, and maintain accuracy in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with accounting, ERP, or accounts receivable software systems.
• Strong organizational and record-keeping skills with the ability to maintain accurate and confidential financial information.
• Effective verbal and written communication skills with the ability to interact professionally with customers and internal business partners.
• Ability to work independently while following established procedures and guidelines.
• Ability to collaborate effectively with cross-functional teams to support accounts receivable and billing activities.
• Ability to learn new systems, processes, and technologies as business needs evolve.
• Dependable, customer-service oriented, and committed to maintaining a high level of accuracy and professionalism.

Education/Experience

Minimum Education and Experience: Determined by position

• Associate degree in Accounting, Business Administration, Finance, or a related field
• 3 - 6 years of accounts receivable, cash applications, accounting, or related financial experience or equivalent combination of education and experience.
• Experience using ERP systems and electronic payment processing platforms preferred.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Position is desk bound and work is performed in an office
• Prolonged periods of sitting at a desk and working on a computer
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• Occasionally required to climb or balance and stoop, kneel, crouch, or crawl
• Occasionally required to lift and/or move up to 25 pounds

Working Hours

Weekdays (Monday through Friday), 7 a.m. through 4 p.m. (or variable as required).

Pay Range

• The hourly range for this position is $25.00 - $30.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s relevant experience, education, and work location.

Qualified candidates must be able to pass a pre-employment physical and drug screen.

Raymond West provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with!

We are an equal opportunity employer and encourage all qualified people to apply. We encourage qualified military veterans and persons with disabilities to submit their resume online. We will consider qualified applicants with criminal histories in accordance with the FCO. We are a drug free company. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.