Accounts Receivable Specialist

Boston Retail Solutions; Vero Beach (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Coverage

Matching 401k plan

Paid Time Off and Paid Holidays

Employee Stock Ownership Plan (ESOP)

Job summary

Boston Retail Solutions in Vero Beach, FL is seeking a proactive AR Specialist to manage invoicing, reconciliations, and collections, ensuring timely cash flow in a high-volume environment.

This on-site role requires 3+ years in AR/invoicing, an associate or bachelor’s with accounting coursework, and proficiency in NetSuite, Excel, and Google Suite.

Join an Employee-Owned company offering solid benefits such as health/dental/vision, 401k matching, PTO and ESOP.

Qualifications

• 3+ years of invoicing or Accounts Receivable (AR) experience.
• An associate or Bachelor’s degree with accounting coursework is strongly preferred.
• Experience with NetSuite or a similar ERP system is required or highly desired.
• Proficiency in Microsoft Excel and Google Suite is essential.

Responsibilities

• End-to-end processing of customer invoicing and collaboration with internal teams to secure necessary POs.
• Resolve invoicing discrepancies and manage complex customer account reconciliations; proactively follow up on past-due accounts.
• Handle customer payments, waivers, and routine data corrections in portals and systems.

Skills

AR invoicing

Account reconciliations

Collections

Data entry

Education

Associate or Bachelor's degree with accounting coursework

Tools

NetSuite

Excel

Google Workspace

Job description

BRS is seeking a proactive and detail-oriented AR Specialist to join our accounting team. You will be a key player in ensuring the financial health of our organization by managing the timely and accurate processing of customer invoices and account reconciliations.

This is a high-volume role designed for a professional who is not only technically proficient but also highly engaged and eager to grow their career within our company.

This is an on-site, in-office position at our Corporate Headquarters in Vero Beach, FL.

Responsibilities:

In this role, you will drive productivity within the billing department by executing the following:

• Invoicing & Documentation: End-to-end processing of customer invoicing and collaboration with Account Managers, Project Managers, and customers to secure necessary Purchase Orders (POs).
• Account Reconciliation & Collections:Resolve invoicing discrepancies and manage complex customer account reconciliations. Proactively manage customer collections by following up on past-due accounts to ensure timely payment and minimize delinquency.
• Payment & Waiver Management:Handle customer payment applications and processing of customer waivers with precision.
• Portal Management: Manage Ariba, Coupa, Procore, and other customer portal uploads, including routine reconciliations and necessary data corrections.
• Relationship Management:Maintain professional, high-quality relationships with all customers and internal business partners to facilitate smooth financial operations.

Qualifications and Education Requirements:

• Experience:A minimum of three (3) years of dedicated invoicing or Accounts Receivable (AR) experience required.
• Education:An associate or Bachelor's degree with accounting coursework is strongly preferred.

Preferred Skills:

We are looking for a results-driven team-player who possesses:

• Technical Proficiency:Strong experience withNetSuite or similar ERP systems.
• Software Savvy:Highly proficient in Microsoft Office Suite (Excel is a must) and Google Suite.
• Accounting Knowledge:A solid understanding of standard accounting procedures and AR best practices.
• Communication:Excellent written and oral communications skills, with the ability to foster strong relationships.
• Precision: Exceptional data-entry skills and a sharp eye for detail.
• Critical Thinking:The ability to troubleshoot discrepancies and think critically to solve billing hurdles.

THIS JOB DESCRIPTION IS NOT INTENDED TO BE ALL-INCLUSIVE. EMPLOYEES MAY PERFORM OTHER RELATED DUTIES AS NEGOTIATED TO MEET THE ONGOING NEEDS OF THE ORGANIZATION.

Employees are eligible for:

• Numerous insurance options, including Health, Dental and Vision Coverage
• Matching 401k plan
• Paid Time Off and Paid Holidays
• Employee Stock Ownership Plan (ESOP)

We are proud to be an Employee-Owned Company