Accounts Receivable Specialist

ThedaCare; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

ThedaCare is seeking an Accounts Receivable Specialist to manage submitted claims, follow up with payers, and resolve denials while ensuring accurate billing and timely reimbursement.

The role requires experience in Revenue Cycle/Medical billing, Excel proficiency, and strong communication skills; work is available in a remote, hybrid, or in-office setting at ThedaCare Corporate Office in Neenah, WI.

Qualifications

• High School diploma or GED; Revenue Cycle/Medical billing experience preferred.
• Proficiency in basic computer applications, including Excel.
• Strong verbal and written communication skills.

Responsibilities

• Reviews, analyzes, and processes billed claims for accuracy upon submission.
• Submits claims timely in accordance with payer contracts and regulations.
• Follows up with payers to resolve unpaid, underpaid, or denied claims.
• Identifies denials and underpayments and takes corrective action to secure reimbursement.
• Prepares and submits appeals when needed with proper documentation.
• Re-bills accounts when demographic or insurance information is updated.
• Verifies insurance and patient demographics at registration and follow-up.
• Maintains documentation of all account activity and payer communications.
• Learns payer requirements and applies them to account resolution.
• Identifies trends in AR issues and communicates recommendations to management.
• Meets productivity and quality standards.

Skills

Verbal communication

Written communication

Excel proficiency

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Excel

Job description

Why ThedaCare? Living A Life Inspired!

Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world. At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you’re interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare.

Benefits, with a whole-person approach to wellness – Lifestyle Engagement e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support Access & Affordability e.g. minimal or zero copays, team member cost sharing premiums, daycare

About ThedaCare! Summary :

The Accounts Receivable Specialist is responsible for submitting accurate billing to appropriate payers and actively following up on claims to ensure timely adjudication and reimbursement. This role communicates directly with commercial, governmental, and other third-party payers, as well as patients, guarantors, family members, and internal medical staff, to resolve claim issues and manage accounts receivable efficiently. The specialist identifies and resolves denials, underpayments, payment delays, and no-response claims while ensuring compliance with payer requirements and regulatory standards.

Job Description:

KEY ACCOUNTABLITIES:

• Reviews, analyzes, and processes billed claims for accuracy upon submission, including charges, subscriber data, diagnosis and procedure codes, late charges, and supporting documentation.
• Submits claims in a timely manner in accordance with payer contracts, federal and state regulations, departmental standards, and form requirements.
• Follows up directly with commercial, governmental, and other payers via phone, correspondence, and electronic systems to resolve unpaid, underpaid, denied, or rejected claims.
• Identifies specific reasons for denials, underpayments, and payment delays; takes appropriate corrective action to secure reimbursement.
• Prepares, drafts, and submits technical and clinical appeals as needed, ensuring accurate and complete documentation.
• Re-bills accounts when new or corrected demographic, insurance, or third-party information is received and updates patient records accordingly.
• Verifies insurance, payer, and patient demographic information for accuracy at registration and during account follow-up, entering verification data into billing systems as required.
• Reviews internal and external reports to monitor claim status, payment variances, denial trends, and outstanding accounts.
• Maintains thorough documentation of all account activity, including payer contacts, phone numbers, correspondence, and actions taken, within the host system and/or tracking tools.
• Maintains a working knowledge of payer-specific requirements, contracts, and applicable federal and state regulations, applying them appropriately to account resolution.
• Identifies trends and root causes of accounts receivable issues and communicates findings and recommendations to management.
• Demonstrates initiative, effective problem-solving and analytical skills with the ability to determine appropriate collection strategies to resolve accounts.
• Ability to meet productivity and quality standards.

QUALIFICATIONS

• One year previous experience in Revenue Cycle/Medical billing, follow up and collections or related degree/certification in Healthcare Management.
• Proficiency in basic computer applications, including Microsoft Excel.
• High School diploma or GED preferred.
• Strong verbal and written communication skills.
• Must be at least 18 years of age.

PHYSICAL DEMANDS:

Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance. Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties.

WORK ENVIORNMENT

Climate controlled office setting with daily movement throughout the facility Interaction with department members and other healthcare providers Work schedule is remote, hybrid or in office. Scheduled Weekly Hours: 40 Scheduled FTE: 1 Location: ThedaCare Corporate Office - Neenah,Wisconsin Overtime Exempt: No Worker Shift Details: Days

About ThedaCare

ThedaCare is a community health system consisting of seven hospitals, numerous clinics and related services. We are the third largest health care employer in Wisconsin and the largest employer in the state's second largest economic market - Northeast Wisconsin - with approximately 6,800 employees. Through our 100-year history, ThedaCare has woven itself into the very fabric of the communities we serve. For our employees, ThedaCare offers an environment that not only welcomes but also encourages innovative thinking and fresh approaches to today’s health care challenges. We’ve improved the health of thousands of individuals. We know this because we track our quality and constantly seek to improve our care and services for the members of our communities.

This job posting is available in other languages besides English free of charge.

ThedaCare is an Equal Opportunity Employer. ThedaCare complies with applicable Federal civil rights laws and does not discriminate on the basis of race, ancestry, color, religion, sex, gender identity, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, or any other basis protected by law.