Accounts Receivable Specialist

Trileaf Corporation; St. Louis (MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401k with company match

Short-term disability

Long-term disability

Life Insurance

3 weeks PTO

Job summary

Trileaf Corporation in St. Louis, MO is seeking an Accounts Receivable / Accounting Specialist to manage the company’s invoicing, payments, and aging reports.

This role supports month-end close and maintains accurate receivable records while collaborating with Sales, Project Managers, and Accounting to resolve issues. The ideal candidate will have 2+ years in AR or billing, an accounting degree, and proficiency with ERP systems and Excel.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of accounts receivable, billing, or general accounting experience.
• Strong understanding of accounting principles and accounts receivable processes.
• Proficiency with accounting software, ERP systems, and Microsoft Excel.

Responsibilities

• Monitor outstanding accounts and follow up on overdue balances.
• Process and apply customer payments received through various payment methods.
• Research and resolve billing issues, payment discrepancies, and customer inquiries.
• Reconcile accounts receivable balances and maintain accurate customer account records.
• Prepare aging reports and communicate collection status to management.
• Support month-end and year-end closing activities, including account reconciliations.
• Maintain compliance with company policies, accounting standards, and internal controls.
• Collaborate with Sales, Project Managers, and Accounting to resolve account issues.
• Assist with audits and provide supporting documentation as requested.
• Escalate issues appropriately and offer recommendations and solutions that demonstrate a thorough understanding of policies and processes.
• Maintain accurate receivable records with minimal errors.
• Consistently follow up on outstanding balances and reduce aging receivables.
• Assist in generating weekly invoicing.
• Provide backup coverage for the Office Administrator during absences, including performing assigned administrative and office support functions to maintain business operations.
• Other duties as assigned

Skills

Accounts receivable

Billing

Excel

ERP systems

Communication

Attention to detail

Multi-tasking

Education

Bachelor's degree in Accounting, Finance or related field

Tools

QuickBooks

ERP systems

Microsoft Excel

Job description

Company

Trileaf Corporation is a nationwide environmental, architecture, and engineering consulting firm that assists clients with environmental due diligence, regulatory compliance, and engineering & architectural design. Trileaf serves the wireless communications, real estate, and financial industries from its headquarters in St. Louis, MO and many branch offices throughout the U.S.

Position Summary

The Accounts Receivable / Accounting Specialist is responsible for managing the company's accounts receivable processes to support accurate and timely cash collection. This position processes customer invoices, applies payments, reconciles account balances, monitors aging reports, and works directly with customers and internal departments to resolve billing discrepancies. The role helps maintain accurate financial records, supports month-end closing activities, and contributes to healthy cash flow and strong customer relationships.

Essential Duties and Responsibilities

• Monitor outstanding accounts and follow up on overdue balances.


• Process and apply customer payments received through various payment methods.


• Research and resolve billing issues, payment discrepancies, and customer inquiries.


• Reconcile accounts receivable balances and maintain accurate customer account records.


• Prepare aging reports and communicate collection status to management.


• Support month-end and year-end closing activities, including account reconciliations.


• Maintain compliance with company policies, accounting standards, and internal controls.


• Collaborate with Sales, Project Managers, and Accounting to resolve account issues.


• Assist with audits and provide supporting documentation as requested.


• Escalate issues appropriately and offer recommendations and solutions that demonstrate a thorough understanding of policies and processes.


• Maintain accurate receivable records with minimal errors.


• Consistently follow up on outstanding balances and reduce aging receivables.


• Assist in generating weekly invoicing.


• Provide backup coverage for the Office Administrator during absences, including performing assigned administrative and office support functions to maintain business operations.


• Other duties as assigned

Skills & Qualifications Needed

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.


• 2+ years of accounts receivable, billing, or general accounting experience.


• Strong understanding of accounting principles and accounts receivable processes.


• Proficiency with accounting software, ERP systems, and Microsoft Excel.


• Strong attention to detail, organizational skills, and problem-solving abilities.


• Excellent communication and customer service skills.


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.


• QuickBooks experience is a plus.

Physical Demands

• Prolonged periods of sitting and working at a computer.


• Frequent use of hands and fingers for typing and operating office equipment.


• May occasionally lift and move items up to 15 pounds.


• 401k with company match


• Short-term disability, Long-term disability & Life Insurance – 100% Employer paid


• 3 weeks of PTO per year

The listed salary range for this position is an expected range. The actual offer will be at the company's sole discretion and determined by relevant business considerations, including the final candidate's qualifications, years of experience, skillset, geographic location, and current market data.

All offers of employment are contingent upon the successful completion of a comprehensive background check, including criminal history, education verification, employment verification and drug test. This may also include credit and motor vehicle record checks depending on the position.

Trileaf Corporation is an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetic disorder, disability, protected veteran status or any other characteristic protected by state, federal, or local law.