Accounts Receivable Specialist

ADP, Inc.; Portland (OR); Hybrid; USD 31,000 - 44,000; Full time

Job summary

Affinity in Portland, OR is seeking an Accounts Receivable Specialist to join our team. This full-time role combines remote work with onsite travel to Affinity properties, supporting AR activities, collections, and resident billing across portfolios.

You will monitor aged receivables, work with property managers, and coordinate with in-house counsel on collections. Strong Excel and MS Office skills plus Yardi Voyager are required.

Qualifications

• Authorization to work in the United States.
• High School Diploma or equivalent.
• 1+ years of Accounts Receivable or property management accounting experience.
• Yardi Voyager software experience required.
• Experience monitoring aged receivables across multiple properties or portfolios preferred.
• Proficient in Microsoft Office Applications.
• Ability to communicate effectively, multi-task, and uphold the highest level of ethical behavior and integrity.

Responsibilities

• Comply with all Fair Housing and Equal Housing Opportunities requirements.
• Comply with appropriate state landlord/tenant statutes.
• Monitor and review Aged Receivables (AR aging) across multiple property portfolios in Yardi Voyager to identify and resolve exceptions.
• Strive to reach a 96% collections rate monthly.
• Assist in one-on-one training with property managers in need of additional guidance to resolve outstanding balances including training on customer service collection phone calls and engaging in person with residents.
• Ensure all notices have been issued and follow up on filings to confirm completion.
• Investigate past-resident balances, verify deposit accounting completion, and confirm files are transferred to collections in a timely manner
• Research and apply unapplied credits and prepays to outstanding resident balances
• Review and resolve outstanding subrent/subsidy suspense balances in coordination with Property Managers
• Work with in-house counsel on collections referrals, resident disputes, evictions, and related legal documentation
• Prepare and distribute AR aging summaries and exception reports to Property Managers and leadershipResearch and resolve resident account discrepancies
• Provide customer service to Property Managers and residents on billing and account inquiries
• Work closely with the Controller to ensure receivables are current, accurately reported, and reconciled on a consistent basis
• Other duties as assigned by Controller

Skills

Authorization to work in the United St

MS Office

Effective communication

Attention to detail/Integrity

Multi-tasking

Education

High School Diploma or equivalent

Tools

Yardi Voyager

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Specialist

Full-time Regular Portland, OR, US

3 days ago Requisition ID: 3562

Salary Range: $27.00 To $27.00 Hourly

Job Title: Accounts Receivable Specialist

Employment Type:Full-Time

Schedule:Monday – Friday from 8:30am – 5:00pm PST

Location:Combination of working remotely and travelling to work onsite at any Affinity managed properties.

FLSA Status:Non-Exempt

Reports to:Controller

Compensation Package:

• Starting hourly pay rate range of $27.00-$27.00
• Monthly transportation allowance of $200.00

Benefits Package:

• Medical insurance at no cost to the employee
• Dental insurance at no cost to the employee
• Supplemental insurance available at employee expense (Vision insurance, Life and AD&D insurance, Critical Illness insurance, Accident Protection Plan insurance)
• Life Balance Program access for associate-only discounts
• Paid time off, accrued through the year at 5.66 hours per pay period (136 hours per year).
• 8 paid holidays off per year (Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Day).

Job Responsibilities:

• Comply with all Fair Housing and Equal Housing Opportunities requirements
• Comply with appropriate state landlord/tenant statutes
• Monitor and review Aged Receivables (AR aging) across multiple property portfolios in Yardi Voyager to identify and resolve exceptions
• Strive to reach a 96% collections rate monthly
• Assist in one-on-one training with property managers in need of additional guidance to resolve outstanding balances including training on customer service collection phone calls and engaging in person with residents.
• Ensure all notices have been issued and follow up on filings to confirm completion.
• Investigate past-resident balances, verify deposit accounting completion, and confirm files are transferred to collections in a timely manner
• Research and apply unapplied credits and prepays to outstanding resident balances
• Review and resolve outstanding subrent/subsidy suspense balances in coordination with Property Managers
• Work with in-house counsel on collections referrals, resident disputes, evictions, and related legal documentation
• Prepare and distribute AR aging summaries and exception reports to Property Managers and leadershipResearch and resolve resident account discrepancies
• Provide customer service to Property Managers and residents on billing and account inquiries
• Work closely with the Controller to ensure receivables are current, accurately reported, and reconciled on a consistent basis
• Other duties as assigned by Controller

Qualifications:

• Authorization to work in the United States
• High School Diploma or equivalent
• 1+ years of Accounts Receivable or property management accounting experience
• Yardi Voyager software experience required
• Experience monitoring aged receivables across multiple properties or portfolios preferred
• Proficient in Microsoft Office Applications
• Ability to communicate effectively, multi-task, and uphold the highest level of ethical behavior and integrity

Working Conditions:

• Approximately 65% in an office environment using a computer and phone
• Approximately 35% in an out-of-office environment for company events, site visits, or industry trainings
• Ability to carry or move objects weighing up to 20 pounds
• May be required to work nights or weekends for emergencies

Mission Statement:

“Affinity doesn’t just manage an asset – we cultivate an investment. We want you, as our newest associate, to come along for the ride, and ultimately, have a chance to steer the ship.”