Accounts Receivable Specialist

The Vertex Companies LLC; Pennsylvania; On-site; USD 43,000 - 117,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance and dental plans

Life Insurance

Short-Term Disability

Long-Term Disability

Paid time off

Job summary

The Vertex Companies, LLC is seeking an Accounts Receivable Specialist to contact clients, collect outstanding amounts, and balance trust with timely payments. You will report KPIs on AR and communicate findings to senior leadership and accounting personnel.

You will work with project managers and the accounting team to monitor DSO, prepare AR reports by divisions, and pursue installment-based collections while maintaining Vertex’s commitment to service quality and ethical practices.

Qualifications

• Requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree without experience; or 5 years of related work experience and no degree.
• Strong negotiating skills while maintaining composure and patience
• Familiar with the Fair Debt Collection Practices Act (FDCPA) and other laws governing debt collection practices
• Ability to research, retrieve, prepare, and analyze data from accounting software
• Excellent leadership and organizational skills
• Excellent analytical and problem-solving skills with strong attention to detail
• Self-motivated and able to work effectively and accurately with minimal oversight
• Excellent written, verbal, and interpersonal communication skills
• Working knowledge of standard software packages (MS Office 365), including Adobe Acrobat

Responsibilities

• Monitor Vertex accounts receivable accounts and identify past due accounts for analysis/collections from accounting software.
• Prepare and submit various AR reports of activity and status of unpaid accounts, by verticals/divisions, including days sales outstanding (DSO) and other KPI’s.
• Contact customers that are overdue and attempt to collect or negotiate a payment plan.
• Use credit bureau data, internet searches/analysis, and other tools to locate delinquent customers.
• Maintain records of contacts and attempted contacts and activity within accounting system with delinquent accounts.
• Interact with Vertex Project Managers and other Vertex employees in collection efforts.
• Identify and help resolve customer issues and complaints concerning billing.
• Monitor progress of DSO against Vertex targets and industry standards.
• Coordinate with other team members to ensure high-quality work products.
• Support Supervisors in monitoring data such as utilization vs targets and client deadlines.
• Meet or exceed defined utilization goals.
• Coordinate and support other team members with a positive culture.
• Conduct self in support of defined OKRs.
• Travel as necessary to support client, employee, and leadership needs.
• Quality control of service delivery with all work products.
• Escalate client or operations challenges to Supervisor.
• Collaborate with teammates for rapid issue escalation

Skills

Negotiation skills

Leadership

Organizational skills

Analytical skills

Written/Verbal communication

Interpersonal communication

Accounting software analysis

MS Office 365

Adobe Acrobat

Education

Bachelor’s degree

Advanced degree (optional)

5 years related experience without degree

Tools

MS Office 365

Adobe Acrobat

Job description

Description

Company Description The Vertex Companies, LLC (Vertex) is a $180M global consulting firm that integrates strategic advisory, project management, and dispute resolution services for organizations facing complex challenges in a world of risk. We embody our core values of embracing lifelong learning, operating with urgency, maximizing value, and driving collaboration to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do and deliver meaningful impact.

Job Description

The Accounts Receivable Specialist will be responsible for contacting clients and collecting outstanding amounts. This position will balance maintaining trustful relationships, ensuring timely payments, and demonstrating excellent negotiation skills. This position includes reporting of key performance indicators (KPI’s) within accounts receivable and communicating, both verbal and written, to senior leadership and key accounting personnel.

Core Responsibilities

Work Product Creation, Project Management, Coordination with Team Members

• Monitor Vertexaccounts receivable accounts and identify past due accounts for analysis/collections from accounting software.


• Prepare and submit various AR reports of activity and status of unpaid accounts, by verticals/divisions, including days sales outstanding (DSO) and other KPI’s.


• Contact customers, both verbal and in writing, that are overdue and attempt to either collect or negotiate a payment plan to collect in installments.


• Use credit bureau data, internet searches/analysis, and other tools to locate delinquent customers.


• Maintain records of contacts and attempted contacts and activity within accounting system with delinquent account customers.


• Interact and gain the trust of Vertex Project Managers and other Vertex employees in collection efforts.


• Identify and help resolve customer issues and complaints concerning billing.


• Monitor progress of DSO against Vertextargets and industry standards.


• Effectively coordinate with other team members as requested or assigned, able to proactively monitor own progress on assigned tasks or projects, and ensure work product produced by self or in collaboration with other assigned team members is consistently high quality


• Support assigned Supervisor in monitoring of all relevant data such as individual utilization performance vs target, client deadlines, accurate and timely timesheet data, etc.


• Meet or exceed defined individual average utilization goals as set forth by company leadership


• Coordinate and support other team members as assigned, with emphasis on positivity and in support of a culture that is empowered to execute


• Conduct self in support of driving towards defined objectives and key results (OKRs)


• Travel as necessary to support client, employee, and leadership needs.


• Support quality control of service delivery with all individual work product production, maintaining an excellent reputation of quality


• Collaborate with other team members in a manner that assists with rapid identification and escalation to Supervisor of any client, team member or operational challenges

Operations

• Be aware of and work in a manner that supports the organization’s vision and defined business objectives


• Conduct self and collaborate with others in working toward achievement of defined profit objectives of assigned projects


• Cooperate in construction of strong cross-functional teams (cooperate with any suggested project assignments outside of original assigned practice area) to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results


• Complete daily tasks consistent

Qualifications & Competencies

• Requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree without experience; or 5 years of related work experience and no degree.


• Strong negotiating skills while maintaining composure and patience


• Familiar with the Fair Debt Collection Practices Act (FDCPA) and other laws governing debt collection practices


• Ability to research, retrieve, prepare, and analyze data from accounting software


• Excellent leadership and organizational skills


• Excellent analytical and problem-solving skills with strong attention to detail


• Self-motivated and able to work effectively and accurately with minimal oversight


• Excellent written, verbal, and interpersonal communication skills


• Working knowledge of standard software packages (MS Office 365), including Adobe Acrobat

Additional Information

At Vertex, we invest in top talent with a highly competitive total compensation package designed to reward performance and support long-term success. Total compensation includes a base salary and a performance-based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage—ensuring peace of mind for you and your family. We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life. At The Vertex Companies, our salary ranges are intentionally designed to support meaningful career growth over time. These ranges allow employees to develop, expand their impact, and increase their earnings as they progress within their job level. A new hire’s starting compensation is determined by their experience, geographical location, scope of the role at the time of hire and Company affordability. Our ranges are structured to reward growth and performance, ensuring there is room for advancement and long-term opportunity.

Time away matters—so we provide a generous paid time off program, including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).

At Vertex, growth never stops. Our signature “Lifetime of Learning” program offers tuition reimbursement and personalized support for employees pursuing advanced education—helping you sharpen your skills and accelerate your career.

The Pay Range For This Role Is

$51,000 - $138,000 USD annually (Geographical Tier AA - Sample Locations: NY Metro, San Franscisco, San Jose, Seattle)

$47,000 - $127,000 USD annually (Geographical Tier A - Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)

$43,000 - $117,000 USD annually (Geographical Tier B - Sample Locations - Baltimore, Chicago, Anchorage, Portland)

$39,000 - $106,000 USD annually (Geographical Tier C - Sample Locations - Atlanta, Charlotte, Cincinnati, Miami)

$37,000 - $101,000 USD annually (Geographical Tier D - Sample Locations - Mississippi, Mobile AL, Bowling Green KY, Tulsa)

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.