ACCOUNTS RECEIVABLE SPECIALIST

ADP, Inc.; Monmouth (ME); On-site; USD 52,000 - 64,000; Full time

Job summary

Tex Tech is seeking a detail-oriented Accounts Receivable Specialist to support the company’s financial operations through accurate cash application, account reconciliation, and collections. You will collaborate with Sales, Customer Service, Operations, and Finance to keep customer accounts accurate and receivables timely.

The role emphasizes GAAP compliance, month-end close assistance, and the preparation of AR reports and metrics.

Qualifications

• Associate’s degree in accounting, Finance, Business Administration, or related field preferred.
• Zero to two years of progressive experience in accounts receivable or related financial functions.
• Manufacturing industry experience preferred.
• Experience preparing financial reconciliations and account analyses.
• Experience with ERP systems and financial reporting environments preferred.

Responsibilities

• Oversee customer invoices, credit memos, debit memos, and related billing documents.
• Monitor AR balances and analyze collection performance for timely payments.
• Apply customer payments accurately to accounts.
• Investigate payment discrepancies and billing disputes.
• Prepare AR reports and management summaries.

Skills

Analytical skills

Problem-solving

Organizational skills

Communication skills

Education

Associate’s degree in accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ACCOUNTS RECEIVABLE SPECIALIST

Salary Exempt Monmouth, ME, US

5 days ago Requisition ID: 1171

Salary Range: $52,000.00 To $64,000.00 Annually

Tex Tech is a leader in the research, development, and manufacturing of advanced coating solutions and high-performance textile materials. We are seeking a detail-oriented Accounts Receivable Specialist to support the company's financial operations through accurate collections, cash application, account reconciliation, financial analysis, and reporting. This position plays a critical role in maintaining healthy cash flow, ensuring financial accuracy, and supporting compliance with accounting standards and internal controls.

Position Summary

The Accounts Receivable Specialist is responsible for supporting customer receivable accounting activities, including cash application, account reconciliation, collections support, and financial reporting. This position assists in maintaining accurate customer account records, ensuring timely collection of receivables, and supporting month-end close activities. Working closely with Sales, Customer Service, Operations, and Finance personnel, the Accounts Receivable Specialist contributes to the accuracy of financial records and the effectiveness of the organization's cash flow management processes.

Essential Duties and Responsibilities

Other duties may be assigned.

• Oversee customer invoices, credit memos, debit memos, and related billing documents.
• Monitor accounts receivable balances and analyze collection performance to ensure timely payment of customer invoices.
• Apply customer payments accurately and timely to customer accounts.
• Investigate and resolve customer payment discrepancies, deduction claims, short payments, and billing disputes.
• Maintain customer account records and ensure the accuracy of customer master data.
• Perform complex account reconciliations and resolve outstanding receivable issues.
• Analyze aging reports and collection trends and develop recommendations to improve collection effectiveness.
• Communicate with customers regarding account status, payment arrangements, credit concerns, and collections activities.
• Collaborate with Sales, Customer Service, Shipping, and Operations personnel to resolve customer billing and payment issues.
• Prepare daily, weekly, and monthly accounts receivable reports, metrics, and management summaries.
• Assist with month-end and year-end closing activities related to accounts receivable and cash receipts.
• Prepare account reconciliations related to receivables, cash application, reserves, and customer activity.
• Evaluate customer payment patterns and identify collection risks and opportunities.
• Review customer credit applications, establish appropriate payment terms, and credit limits.
• Analyze accounts receivable trends and provide recommendations to improve cash flow and reduce outstanding receivable balances.
• Assist in determining and documenting appropriate reserves for doubtful accounts and bad debt expense.
• Support internal and external audits by providing requested analyses, schedules, reconciliations, and supporting documentation.
• Maintain compliance with company policies, internal controls, and Generally Accepted Accounting Principles (GAAP).
• Participate in financial process improvement, system enhancement, and continuous improvement initiatives.
• Serve as a resource to internal stakeholders regarding accounts receivable processes and customer account activity.
• Perform other duties as assigned.

Supervisory Responsibilities

This position has no direct supervisory responsibilities but may provide guidance and support to administrative and accounting personnel regarding accounts receivable processes and procedures.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate’s degree in accounting, Finance, Business Administration, or related field preferred .
• Minimum of zero (0) to two (2) years of progressive experience in accounts receivable, accounting, credit and collections, or related financial functions.
• Manufacturing industry experience preferred.
• Experience preparing financial reconciliations, and account analyses required.
• Experience working within ERP systems and financial reporting environments preferred.

Other Qualifications

• Strong analytical, problem-solving, and organizational skills.
• Demonstrated ability to exercise independent judgment in resolving accounting and customer account issues.
• Proficiency in accounting software, ERP systems, and Microsoft Office applications, particularly Excel.
• Strong knowledge of accounts receivable processes, collections procedures, account reconciliation, and cash application activities.
• Understanding of Generally Accepted Accounting Principles (GAAP) and financial reporting practices.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to work effectively with customers and internal departments to resolve complex issues.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Experience with customer portals, electronic payment systems, credit management processes, and financial reporting tools is preferred.
• Ability to maintain confidentiality and handle sensitive financial information.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made.

While performing the duties of this position, the employee is occasionally required to stand, walk, sit, use hands to handle or feel objects, reach with hands and arms, climb, balance, stoop, kneel, crouch, or crawl. The employee may occasionally be required to talk or hear and must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made.

The noise level in the work environment is usually quiet and consistent with a professional office setting. Occasional interaction with manufacturing operations may be required.

Tex Tech provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

k to resolve issues promptly and support broader financial operations.