Accounts Receivable Specialist

Summit Companies; Mendota Heights (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Vacation

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Flexible Spending Accounts

Long-Term Disability

Short-Term Disability

Life Insurance

Employee Assistance Program

Employee Referral Program

Job summary

Summit Companies in Mendota Heights, MN is seeking an Accounts Receivables Specialist to ensure timely collection of payments for contracts, inspections and service work across branch locations. You will perform targeted collection efforts, document communications in ERP/CRM, and support billing in resolving discrepancies.

Ideal candidates have 2+ years in accounts receivable or construction industry, strong English communication, and proficiency with Microsoft Office and ERP/CRM systems.

Qualifications

• 2 years experience in accounts receivables or construction industry.
• 2 years collections experience.
• 2 years customer service experience.
• 2 years professional computer skills.
• 2 years ERP/CRM systems experience preferred.

Responsibilities

• Perform collection efforts on specific branch locations as assigned.
• Document communication and efforts within ERP/CRM and internal systems.
• Meet benchmarks or productivity goals communicated by supervision.
• Communicate with customers by phone and email about invoices and services.
• Collect paperwork to resolve remittance differences.
• Document collection efforts in a timely manner.
• Prepare for and attend scheduled collection meetings.
• Collaborate with billing staff to resolve billing concerns.
• Provide cash application backup for multiple deposits.
• Assist with project support as time permits.

Skills

Accounts Receivable

Collections experience

Customer service

Computer skills

ERP/CRM experience

Education

Associate's or Bachelor's in Business/Finance

Tools

Microsoft Office

ERP/CRM systems

Job description

JOB DESCRIPTION

The purpose of the Accounts Receivables Specialist position is to ensure customers’ payments are collected in a timely manner for contracts, inspections, and service work for branch locations, as assigned.

• Perform collection efforts on specific branch locations, as assigned.
• Document communication and efforts within the ERP/CRM and internal business systems.
• Achieve set benchmarks or productivity goals, as assigned, and communicated.
• Communicate with customer by phone and email about invoices and services provided.
• Collect necessary paperwork to resolve any remittance differences.
• Timely documentation of collection efforts.
• Prepare for and attend all scheduled collection meetings.
• Work with billing staff to resolve identified billing concerns.
• Cash application back up for multiple deposits received.
• Other duties as assigned.

Job Summary

The purpose of the Accounts Receivables Specialist position is to ensure customers’ payments are collected in a timely manner for contracts, inspections, and service work for branch locations, as assigned.

Essential Job Duties

• Perform collection efforts on specific branch locations, as assigned.
• Document communication and efforts within the ERP/CRM and internal business systems.
• Achieve set benchmarks or productivity goals, as assigned, and communicated.
• Communicate with customer by phone and email about invoices and services provided.
• Collect necessary paperwork to resolve any remittance differences.
• Timely documentation of collection efforts.
• Prepare for and attend all scheduled collection meetings.
• Work with billing staff to resolve identified billing concerns.
• Cash application back up for multiple deposits received.
• As time permits, provide project support for departmental success.
• Other duties as assigned.

Qualifications

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications

• Associate’s and/or bachelor’s degree in Business, Finance or similar; preferred.

Experience, Knowledge, Skill Requirements

• 2 years relevant work experience in the construction industry or accounts receivables
• 2 years collections experience
• 2 years customer service experience
• 2 years of professional computer skills
• 2 years ERP/CRM systems; preferred

Communication Skills

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Strong interpersonal, written, and oral communication skills.
• Ability to express empathy.

Systems And Software Skills

• Ability to operate a computer, use Microsoft Office required.

Other Qualifications

• Valid driver’s license with acceptable driving record required.
• Must be able to comply with SFPH’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Physical & Work Environment Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders. Employee will frequently be required to drive and walk for periods.

Work Environment

Employee will consistently be required to work indoors in an office setting, work alone and with others. Employees will occasionally be required to work outside, and be exposed to hot/cold temperatures, dust, fumes, chemicals, electrical hazards and noise. Employee must occasionally wear all appropriate personal protective equipment, as required by company safety policies while visiting locations.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affermative Action employer.

While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

About Us

Are you interested in working for the nation’s leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Companies may be right for you!

Summit Companies, through its subsidiaries, is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customers across many verticals on a local, regional, and national scale. We’re proud of our well-deserved reputation for quality work that’s completed by our talented and experienced installation workforce. Summit Companies is a dynamic organization with endless growth opportunities spanning over 100 locations in more than 30 states.

Our company is consistently recognized for service excellence in the fire protection industry. Summit Companies supports trade skills and workforce development by hosting Recognized Apprenticeships and on-the-job training (OJT) programs for new career-seekers. Many members of our leadership team serve as chair on NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Companies supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth.

The combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality of fire protection services to protect lives and property.

Benefits

Summit Companies offers extensive training opportunities, career advancement, competitive pay, bonus opportunities, along with an industry leading and affordable benefits package for eligible employees. Our benefits package includes:

• Paid Vacation and Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Flexible Spending Accounts
• Long-Term Disability – Employer Paid
• Short-Term Disability – Employer Paid
• Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
• Life Insurance for Team Members and Dependents
• Employee Assistance Program
• Employee Referral Program

PIPE

• We are PASSIONATE about life safety
• We have INTEGRITY (Do the right thing)
• We work in PARTNERSHIP with our customers and community
• We constantly strive for OPERATIONAL EXCELLENCE (Do things right)

Summit Companies participates in E-Verify & in alignment with our commitment to safety, we promote a drug-free workplace. Summit Companies is an equal-opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.