Accounts Receivable Specialist

State Systems; Memphis (TN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental, and vision insurance

Paid time off and holiday pay

Life, accident, and critical illness insurance

Professional development opportunities

Employee assistance and wellness programs

Pet insurance

Job summary

A prominent fire protection firm is seeking an Accounts Receivable Specialist in Memphis, TN. The ideal candidate will manage billing and collections for construction projects, ensuring compliance and accuracy. Successful applicants will have 3+ years of AR experience, preferably in construction, proficiency with QuickBooks Online and ERP systems, and strong organizational skills. This role offers competitive pay and benefits, including a 401(k) plan, health insurance, and professional development opportunities.

Qualifications

• 3+ years of Accounts Receivable experience in construction or job-cost billing.
• Familiarity with AIA billing, lien releases, and contract compliance.
• Proficiency in Microsoft Excel including Pivot Tables.

Responsibilities

• Manage billing and collections for construction projects.
• Prepare progress billings, AIA documents, and construction invoices.
• Follow up on past‑due accounts to ensure timely collections.

Skills

Accounts Receivable Management

Construction Billing

Problem Solving

Communication Skills

Organization Skills

Education

Associate’s degree in Accounting or Finance

Bachelor’s degree in Accounting or Finance

Tools

QuickBooks Online

Microsoft Excel

ERP Systems (Oracle, SAP, or NetSuite)

Job description

Accounts Receivable Specialist

Location: Memphis, TN (On-Site)

Company: SSI Fire & Safety

SSI Fire & Safety is a trusted leader in fire protection systems, inspections, and training across Tennessee, Arkansas, Mississippi, Alabama, and Colorado. We protect people and property with reliable life‑safety solutions—and we’re growing!

We’re looking for an experienced Accounts Receivable Specialist to join our Memphis team. If you’re detail-oriented, enjoy solving problems, and have experience with construction or project-based billing, we want to hear from you.

What You’ll Do

As an Accounts Receivable Specialist, you’ll manage billing and collections for construction and service projects, ensuring accuracy, compliance, and timely payments. You’ll work closely with project managers, sales teams, and clients to keep financial operations running smoothly.

Key Responsibilities

• Prepare and process progress billings, AIA documents, change orders, and construction invoices.
• Verify invoices comply with contract terms, lien waivers, retainage, and documentation requirements.
• Monitor A/R aging and follow up on past‑due accounts to ensure timely collections.
• Reconcile accounts and resolve billing discrepancies quickly.
• Maintain accurate billing, payment, and collection records.
• Support month‑end closing and financial reporting.
• Post cash receipts, reconcile sub‑ledgers, and manage deposits.
• Communicate with clients and internal teams regarding invoice and payment status.
• Identify and recommend process improvements for efficiency and accuracy.

What We’re Looking For

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
• 3+ years of Accounts Receivable experience, including construction or job‑cost billing.
• Knowledge of AIA billing, lien releases, retainage, and contract compliance.
• Proficiency with QuickBooks Online, Microsoft Excel (Pivot Tables, Power Pivots), and ERP systems (Oracle, SAP, or NetSuite).
• Excellent organizational, analytical, and communication skills.
• Ability to multi‑task, meet deadlines, and maintain confidentiality.
• Strong teamwork and problem‑solving abilities.

Benefits

• Competitive pay
• 401(k) with company match
• Health, dental, and vision insurance
• Paid time off and holiday pay
• Health Savings & Flexible Spending Accounts
• Life, accident, and critical illness insurance
• Professional development and advancement opportunities
• Employee assistance & wellness programs
• Pet insurance and other voluntary benefits

Schedule: Monday–Friday | On‑Site

Location: 1861 Vanderhorn Dr., Memphis, TN 38134

Apply Today

If you’re ready to bring your accounting expertise to a growing company that values integrity, teamwork, and excellence, apply today to join SSI Fire & Safety—a company built on trust and protecting what matters most.

Texting Privacy Policy and Information

Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
Message frequency will vary depending on the application process.
Msg & data rates may apply.
OPT out at any time by texting “Stop.”

Pre‑Employment Screening

All employment offers are contingent upon successful completion of a background check and drug screening, in accordance with applicable laws and company policy.

SSI Fire & Safety is an Equal Opportunity Employer committed to diversity and inclusion.