Accounts Receivable Representative III

Canon Solutions America; Melville (NY); Hybrid; USD 38,000 - 58,000; Full time

Benefits offered by this job

Employee discounts

Hybrid work schedule

Competitive benefits

Job summary

Canon U.S.A., Inc. in Melville, NY is seeking an Accounts Receivable Representative III to apply customer payments to invoices and manage advanced AR tasks. This full-time role offers a hybrid schedule with in-office three days a week and optional remote work on other days, subject to business needs.

The position emphasizes analytics, discrepancy resolution, and collaboration across teams. The ideal candidate typically has 4 years of related experience, strong Excel skills, and a proactive

Qualifications

• Typically requires general and/or vocational training plus 4 years of related experience.
• Ability to work independently and as part of the team.
• Strong analytical and problem solving skills.
• Effective communication with internal stakeholders.
• Proficiency in using accounting software and other relevant tools.
• Excellent attention to detail and accuracy with work.
• Proficient in Excel/Google Sheets with pivot tables and lookups.
• Familiarity with cash discount terms and bank lockbox management.

Responsibilities

• Applies cash payments to outstanding invoices and handles complex transactions.
• Investigates payment discrepancies and resolves complex issues.
• Collaborates with cross-functional teams to resolve accounting discrepancies.
• Researches unapplied remittances and ensures proper invoice application.
• Reconciles credit card payments and assists with gateway administration.
• Supports automation and system enhancement projects.
• Assists in implementing automation tools to improve efficiency.

Skills

Cash application

Reconciliations

Analytical thinking

Problem solving

Excel/Google Sheets

Communication

Attention to detail

Tools

Accounting software

Job description

About the Role

Canon USA in Melville, NY is currently seeking an Accounts Receivable Representative III (Representative, Accts Rcvb III). The Accounts Receivable Representative III applies cash payments received from customers to outstanding invoices; generally more larger and complex transactions requiring in depth analysis. This position is full time and offers a hybrid work schedule requiring you to be in the office Monday, Tuesday and Wednesday and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

Your Impact

• Applies cash payments received from customers to outstanding invoices; generally more larger and complex transactions requiring in depth analysis
• Investigate and resolve customer payment discrepancies and handle complex customer payment issues
• Collaborate with cross functional teams to resolve any accounting discrepancies
• Researches unapplied remittances to determine proper invoice application and ensures difficult customer accounts are fully reconciled
• Processes larger and more complex purge offsets
• Communicates with Collections personnel to resolve outstanding customer issues. May provide guidance to less experienced
• Process and Set Up Customer AR Refunds, Subsidiary Refunds
• Reconciles credit card payments and supports manager/supervisor with gateway administration
• Process more complex transactions and manager more complex tasks related to customer account reconciliations and applications
• Assist in implementing automation tools to opitmize efficiency consideration (AI, Robotics, System Enhancements)
• Assist in enhancement projects, such as system testing and automation

About You: The Skills & Expertise You Bring

• Typically requires general and/or vocational training plus 4 years of related experience
• Ability to work independently and as part of the team
• Strong Analytical and problem solving skills
• Effective communication skills to collobarate with internal stakeholders
• Proficiency in using accounting software and other relavant tools
• Excellent attention to detail and accuracy with work
• Proficient in Excel/Google Sheets with the ability to download and manipulate large quantities of data (Pivot tables, Vlookups)
• Thourough understanding of Cash Discount terms
• They work under minimal supervision, though decisions are made under the close supervision of management
• Employees have a full understanding of the job role and can apply their well-developed skill set to a range of tasks, some of which are difficult in nature
• Proven experience in cash application, including bank lockobox management and electronic payment processing
• Familiarity with Ecommerce and Bank Statement Reconciliations
• Familiarity with RPA and AI
• Bilingual Spanish is a plus We are providing the anticipated rate for this role: $27.88 - $41.75 hourly

Company Overview

About our Company - Canon U.S.A., Inc., is a leading provider of consumer, business-to-business, and industrial digital imaging solutions to the United States and to Latin America and the Caribbean markets. With approximately $28.5 billion in global revenue, its parent company, Canon Inc., as of 2024 has ranked in the top-10 for U.S. patents granted for 41 consecutive years. Canon U.S.A. is dedicated to its Kyosei philosophy of social and environmental responsibility. To learn more about Canon, visit us at www.usa.canon.com and connect with us on LinkedIn at https://www.linkedin.com/company/canonusa.

Who We Are

Where Talent Fosters Innovation.

Do you want your next professional experience to be filled with purpose and opportunity, world-class team members, and impactful work? Driven by our mission of exceeding customer expectations with our technologies and enriching the lives of our local communities and staff, we are a phenomenal team working collaboratively toward common goals. Our employees have a strong work ethic, creativity, and a cooperative spirit. We believe in integrity, respect, empowerment, and making a difference in the communities we serve. There is a strong sense of pride in what we do individually and together as a team. Join us and discover what it means to work for a global digital imaging leader with an unparalleled reputation for quality and innovation.

What We Offer

You’ll be joining a leader in digital imaging and innovation with an immense opportunity to make an impact and create your own rewarding career. We demonstrate commitment to our employees by offering a full range of rewards, including competitive compensation and benefits.

And Even More Perks!

• Employee referral bonus
• Employee discounts
• "Dress for Your Day" attire program (casual is welcome, based on your job function)
• Volunteer opportunities to give back to our local community
• Swag! A Canon welcome kit and official merch you can't get anywhere else
• Based on weekly patent counts issued by United States Patent and Trademark Office.
• Canon U.S.A., Inc. offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, discretionary profit sharing, discretionary success sharing, educational assistance, recognition programs, vacation, and much more.

A more comprehensive list of what we have to offer is available at https://www.usa.canon.com/about-us/life-at-canon/benefits-and-compensation

We comply with all applicable federal, state and local laws, regulations, orders and mandates, including those we may be required to follow as a federal government contractor/subcontractor. You must be legally authorized to work in the United States. The Company will not pursue or support visa sponsorship. All applicants must reside in the United States at the time of hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are not reviewing this job posting on our Careers’ site https://www.usa.canon.com/about-us/life-at-canon, we cannot guarantee the validity of this posting. For a list of our current postings, please visit us at https://www.usa.canon.com/about-us/life-at-canon.

#CUSA

Workstyle Description

Hybrid - This position is full time and offers a hybrid work schedule requiring you to be in the office three days a week and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

Posting Tags

#PM19 #LI-AV1 #LI-HYBRID - Typically requires general and/or vocational training plus 4 years of related experience- Ability to work independently and as part of the team- Strong Analytical and problem solving skills- Effective communication skills to collobarate with internal stakeholders- Proficiency in using accounting software and other relavant tools- Excellent attention to detail and accuracy with work- Proficient in Excel/Google Sheets with the ability to download and manipulate large quantities of data (Pivot tables, Vlookups)- Thourough understanding of Cash Discount terms- They work under minimal supervision, though decisions are made under the close supervision of management- Employees have a full understanding of the job role and can apply their well-developed skill set to a range of tasks, some of which are difficult in nature- Proven experience in cash application, including bank lockobox management and electronic payment processing- Familiarity with Ecommerce and Bank Statement Reconciliations- Familiarity with RPA and AI- Bilingual Spanish is a plusWe are providing the anticipated rate for this role: $27.88 - $41.75 hourly