Accounts Receivable Payment Specialist- Cash Posting

Hart Medical Equipment; Grand Blanc (MI); On-site; USD 32,000 - 44,000; Full time

Job summary

Hart Medical Equipment is seeking a detail‑oriented Billing Associate to manage accounts receivable and maintain accurate customer ledgers at our Grand Blanc, MI location. You will process daily transactions, post payments, generate reports, review explanations of benefits, and collaborate with departments to resolve discrepancies, ensuring deposits and postings balance month‑end.

This role requires strong data entry, excellent communication, and the ability to work in an office environment with

Qualifications

• Candidate must demonstrate professional, proactive communication with customers and coworkers.
• Must be able to enter data accurately and manage multiple transactions daily.
• Experience in a medical-related setting is preferred but not required.

Responsibilities

• Coordinate daily incoming transactions from patients and third-party payers.
• Process credit card transactions and post to billing software.
• Record transactions and generate customer account reports.
• Review explanations of benefits and advise management on changes.
• Ensure deposits and postings balance at month end.
• Identify and resolve account discrepancies with relevant departments.

Skills

Interpersonal skills

Attention to detail

Data entry

Typing speed

Organization skills

Education

High school diploma or GED

6 months medical-related experience

Job description

Hart Medical Equipment provides a full range of home care products and support services based on individual needs. We strive to conduct our patient care operation with the highest standards. We are a nationally accredited, premier provider of home medical equipment and supplies.

Status: Full Time

Location: Grand Blanc, MI

Hart Medical Equipment offers a competitive salary and benefits package. EOE

SUMMARY:

Records financial transactions and adjustments to customers’ accounts to maintain account accuracy by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate the daily incoming transactions such as cash, check, credit, and electronic funds transfers from patients, Medicare, Medicaid and other third party payers.
• Process one-time credit card transactions.
• Record all transactions in our billing software using a combination of auto posting and manual posting.
• Gather new data daily for posting and distributes to their self and team members for completion.
• Create and complete various reports.
• Review most reversals and refunds before forwarding to the appropriate departments and/or personnel.
• Review all Explanation of Benefits and informs management of coverage changes and problem areas.
• Ensure that monies, adjustments, refunds and unapplied cash are posted correctly and in a timely manner.
• Report any discrepancies in accounts to management or correct those discrepancies when able.
• Ensure deposits and postings on computer are balanced daily and at month end.
• Keep management informed of changes that affect accounts receivable.
• Works with other departments to troubleshoot and resolve accounts receivable problems.
• Informs management of known software issues and follows up until resolved.
• Sort and distribute daily incoming mail.
• Make daily bank deposits electronically and occasionally in person.
• Maintains records of transactions both physically and electronically.
• Rotates/moves physical records according to deposit date.
• Other duties as requested by management.

QUALIFICATIONS

To perform this job successfully, an individual must be professional, proactive and positive with internal and external customers and coworkers. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

• High school diploma or general education degree (GED).
• Minimum of six (6) months in a medical related field and/or training; or equivalent combination of education and experience.

Skills & Abilities

• Excellent interpersonal, written and verbal communication skills.
• Attention to detail
• Good data entry skills
• Proficiency with computers, with strong typing skills.
• Good organization skills

Language Skills

Proficient English (verbal, written)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. All employees are required to work in a safe manner.

WORK ENVIRONMENT

The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

By submitting an application, you are agreeing to the terms of Hart's Application Acknowledgement and Agreement found at https://hartmedical.org/application-agreement.

IRB Medical Equipment LLC, dba Hart Medical Equipment, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, citizenship age, disability genetic information, height, weight, marital or veteran status or any other protected status in accordance with the requirements of applicable federal state and local laws. Hart Medical Equipment also provides reasonable accommodation for individuals with disabilities in accordance with applicable law.